2025-2026 Bookkeeper (Bilingual/ESL Department)
2025-2026 Bookkeeper (Bilingual/ESL Department)
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Salary Not Disclosed
1 Vacancy
Job Description
PRIMARY PURPOSE:
Assist Director with the bookkeeping and budget tracking of the department to increase student achievement of emergent bilingual students across the district.
QUALIFICATIONS:
Education/Certification:
High School Diploma or equivalency required
Minimum of 48 college hours and/or business courses preferred
Special Knowledge/Skills:
A high level of English proficiency required
Strong oral and written communication skills required
Use 10-key calculator a computer/laptop and software for data input with a high degree of accuracy
Ability to work with a high degree of accuracy and attention to detail
Ability to work independently and within a collaborative team environment
Ability to use independent judgment in setting priorities and making decisions
Ability to use discretion in handling confidential information.
Experience:
Two (2) years experience in bookkeeping required
Workdays:226
Pay Date: Monthly
Clerical/Technical Pay Structure: Pay Grade 04
Hourly Pay Range:
Minimum: $17.05
Midpoint: $20.42
Maximum: $23.79
Note:Starting pay for a new hire in a pay range plan will be determined individually based on each persons job-related experience and salaries paid to peer employees in the same position with similar experience.
MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:
- Maintain records according to established procedures and timelines.
- Enter and maintain financial accounting logs and reports.
- Assist with answering general inquiries and/or interpret records and documents.
- Assist with answering correspondence by preparing documents retrieving records and accessing confidential files.
- Maintain current records and files for reporting and processing purposes.
- Assist with creating individual consolidated and current year-to-date reports using the district budget system.
- Assist with maintaining records of inventory purchased with state funds.
- Verify forms orders and authorizations and resolve discrepancies.
- Generate purchase requisitions and verify purchase orders for procurement compliance as requested for Bilingual/ESL Programs.
- Match and process purchasing documents including purchase orders packing slips and invoices in preparation for payment.
- File processed invoices purchase orders requisitions and packing slips and/or filing follow-ups for open purchase orders.
- Support department in regard to compliance procedures for state funds.
- Assist with the development and maintenance of compliance documentation library for evidence of appropriate expenditures of State Funds.
- Assist Director of Bilingual/ESL and Foreign Languages in preparing and typing budgets for State funds.
- Review and adjust budget computer printouts on a monthly basis and update the Director of Bilingual/ESL and Foreign Languages for State funded programs.
- Maintain thorough and accurate financial accounts and execute contractual obligations that involve State funding.
- Verify purchase requisitions and payroll request forms for supplemental programs implemented at campuses and/or district level through state funded programs.
- Work with campus principals and/or their bookkeepers/secretaries.
- Assist in the preparation and submission of all necessary reports as required by the Texas Education Agency.
- Keep Director of Bilingual/ESL and Foreign Languages and Secretary informed on the approximate amount of state funds available and provide information as to how funds are being expended. Maintain proper documentation of all information required for audit purposes.
- Utilize the in-house computer system to retrieve pertinent funding information on program components.
- Assist Director to prepare information needed for board presentation on Summer School Projects.
- Follow McAllen ISD customer service standards.
- Perform other duties as assigned by immediate supervisor (primary evaluator) in accordance with funding source guidelines.
SUPERVISORY RESPONSIBILITIES:
None
EQUIPMENT USED:
Uses computer copier adding machine and other office equipment
WORKING CONDITIONS:
Mental Demands:
Have strong initiative to work independently and meet deadlines
Maintain effective verbal and written communication
Maintain emotional control under stress
Prolonged and irregular hours; ability to handle several projects at the same time
Physical Demands/Environmental Factors:
Prolonged sitting; stooping; bending; kneeling; pushing and pulling; prolonged use of computer; and working with frequent interruptions.
Employment Type
Full-Time
