Office Associate II - Anticipated Vacancy
Office Associate II - Anticipated Vacancy
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$ 11196 - 12514
1 Vacancy
Job Description
Department of Public Safety - Maine State Police Operations Division
Job Class Code:6542
Grade:13 (Administrative Services)
Salary: $17.69 - $25.47/Hour *Salary Includes 2.25% Stipend
Location:Northern Field Troop Bangor ME
Opening Date: June 13 2025
Closing Date: June 30 2025
Primary responsibilities include:
- Assist the post in filling overtime and special details.
- Create and export recordings from cruiser video system.
- Answers and relays all incoming telephone calls and messages greets and directs visitors and handles sales of materials reports and fee-based services.
- Prepares required documents to purchase supplies.
- Complies with the requirements of State policies including those concerning human resource components of security protocols of agencyinformation security/confidentiality policies for state business purposes.
- Create and use varied correspondence formats and compose standard business correspondence
- Post to amend and/or update web pages using established content and knowledge of modern office software.
- Track and/or monitor contracts and/or licenses .
- Receive and greet visitors and determine customer needs .
- Place all orders for equipment and supplies necessary for the Unit.
- Filing of State Police records training documentation etc and producing those documents as requested.
- Develop standard work procedures within established guidelines .
- Process invoices track accounts and coordinate training and travel requests.
- Organize meetings assist with human resources documentation prepare travel and training requests as well as receive sort and deliver mail.
- Assist with promotional processes interviews and documentation.
Skills or knowledge required:
- Ability to perform basic secretarial duties.
- Ability to prepare standard reports.
- Ability to reconcile funds.
- Ability to determine detect and correct errors and irregularities and take appropriate action in accordance with established procedures.
Minimum qualifications:
Training education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex varied office support tasks and 2) the ability to use independent decision-making on the appropriate processes to follow information to process and actions to take in accordance with standard positions in this classification assume the qualifications of:Office Assistant IOffice Assistant II andOffice Associate I.
LICENSING/REGISTRATION/CERTIFICATIONREQUIREMENTS:(These must be met by all employees prior to attaining permanent status in this class.)
Some positions may require possession of a valid Class B Maine Motor Vehicle Operators License.
Contact information:
Questions about this position should be directed toLt. Michael Johnston at
Application Instructions:
Interested applicants need to apply online by selecting the Apply for this opening button along with uploading a cover letter current resume and copies of any transcripts or certifications you wish to have considered while evaluating your application.In order for us to properly determine if you meet the minimum qualifications for any posting you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application please download and print one here contact our office at . Paper applications for this posting should be submitted along with cover letter and resumebefore the closing dateto Security & Employment Service Center 45 Commerce Drive Augusta ME 04330 or faxed to . Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:
- Work-Life Fit Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.
- Health Insurance Coverage The State of Maine pays85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costsfor you and your family including the percentage of dependent coverage paid by the State.
- Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
- Retirement Plan The State contributes the equivalent of 13.29% of the employees pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA or 18.09% for Confidential employees.
State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.
If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.
Required Experience:
IC
Employment Type
Full-Time
