Transportation Clerk
Transportation Clerk
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Job Description
Monday Friday
3 hours per day (School Year Position)
5am-8am
5 Paid Holidays
3 Leave Days Per Year
Essential Job Functions
Responsible for assisting the Transportation Dispatcher with office operations and filing
Responsible for assisting the Transportation Dispatcher with processing and submitting department payroll
Responsible for assisting the Transportation Dispatcher with scheduling transportation for special and regular education students field trips athletic events etc. for the purpose of meeting overall transportation requirements.
Responsible for utilizing automated employee absence program to determine required facility and transportation substitute coverage
Responsible for assigning maintenance and operations substitutes for vacancies as necessary
Responsible for assigning field trips and input trip data into the districts computerized field trip program
Responsible for working with parents drivers and school administrators to resolve transportation issues
Responsible for maintaining communications with bus drivers
Responsible for advising building personnel of route changes bus changes late arrivals departures etc.
Responsible for making and receiving telephone calls takes messages routes calls
Responsible for assigning bus drivers to extra trips using driver rotation and sub list as needed.
Responsible for assisting in routine office operations
Responsible for scheduling substitute bus drivers as needed
Responsible for assigning and processing maintenance requests
Responsible for monitoring and tracking utility reports and usage
Responsible for maintaining the districts over time records for Facilities and Transportation as required
Responsible for maintaining vacation sick usage and personal accruals as required
Responsible for working with the Director of Facilities and Transportation on all projects relating to the department
Responsible to maintain regular and reliable attendance
Responsible for other related duties as assigned by administration.
Requirements
High school diploma; previous secretarial experience.
Computer proficient in Microsoft Office Suite Edulog School Bus Routing Software SchoolDude Blackboard Aesop and Safeschools
Must possess a high level of skill in communication both written and verbal
Must possess strong interpersonal skills with a demonstrated ability to direct bus drivers and work harmoniously with office staff administration students and parents
Ability to remain calm in stressful situations
Ability to perform duties with awareness of all district requirements and Board of Education policies
Ability to establish and maintain effective working relationships with students staff and the community
WORKING CONDITIONS:
Language Skills Ability to read analyze and interpret documents. Ability to write clear correspondence and messages. Ability to effectively present information and respond to questions from administrators staff parents students and the community.
Mathematical and Reasoning Skills Ability to apply concepts such as fractions percentages ratios and proportions to practical situations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Clerks work within an office setting and move about as needed. The job typically requires minimal physical exertion; individuals in this position may be on their feet throughout the workday. The person in this position needs to occasionally move about inside the office and building. The Clerk may need to sit for extended periods of time. In addition the person may need to occasionally push or lift equipment or boxes. The employee may need to travel to other buildings occasionally. The employee will need specific vision abilities to perform office work. The Clerk is required to work at a computer. The employee may be required to meet multiple demands from several people and interact with the public and other staff.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderate to loud. Duties are performed primarily indoors. The office area is busy at times. It is an open area where the Clerk is faced with interruptions. In addition there are deadlines associated with this position. The work requires intense concentration at times with attention to detail and accuracy.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
Employment Type
Part-Time
