Associate Project Manager

WHY MIDPEN

At MidPen we build communities that change lives. Since 1970 we have been committed to our mission: to provide safe affordable housing of high quality to those in need; establish stability and opportunity in the lives of residents; and foster diverse communities that allow people from all ethnic social and economic backgrounds to live in dignity harmony and mutual respect.

We develop affordable housing provide professional property management for all our communities and coordinate robust onsite support programs that help residents thrive. We are active in 12 Northern California counties and have earned recognition as one of the nations leading non-profit developers and stewards of affordable housing. Our current portfolio of more than 130 properties is home to 20000 working families seniors and people with special needs. We take pride in delivering affordable housing solutions and we invite you to join us on a journey toward social economic and racial equity.

BENEFITS AND COMPENSATION

In 2025 MidPen was again certified as an official Great Place to Work and for good reason! In addition we offer a best-in-class benefit package that includes healthcare options (Kaiser or Sutter) dental vision life & disability insurance. We also offer a wide range of voluntary benefits; 403(b) retirement investment opportunity and annual financial literacy and retirement planning options FSA for childcare medical and commuter benefit options Employee Assistance program and pet insurance for our furry feathered and scaled friends. In addition to 14 paid company holidays which include a paid winter holiday break between Christmas and the New Year we offer 4 paid wellness days for employees to disconnect and recharge. As a learning organization we encourage professional development and career advancement and we offer up to $3000 annually ($12000 lifetime maximum) for education assistance with tuition reimbursement and/or loan debt relief that includes qualified family members. And as a family-friendly company we offer a paid time off parental leave benefit of 12 weeks in a 12-month period for new or expecting parents. Check out our benefits snapshot on our careers page.

PAY RANGE

$69000 $86000 Annual Salary - Pay based on applicable experience and qualifications

POSITION OVERVIEW

The Associate Project Manager is part of the Development Department working with project teams to support the development of affordable housing communities including the entitlement financing design construction leasing and on-going maintenance of new construction and renovation projects. Associate Project Managers are supervised by a Director of Housing Development or Associate Director of Housing Development and perform a variety of complex tasks involving administrative analytical and project management functions in a dynamic professional environment. An Associate Project Manager must use considerable judgment and initiative to determine the approach or action to take in non-routine situations. Responsibilities include representing MidPen to vendors and external partners negotiating and preparing internal and external documents creating content for competitive financing applications and independently managing components of real estate development projects to support the growth and consistent quality of the Development Departments work and affordable housing. Associate Project Managers are expected to bring general knowledge of the real estate development cycle to the position and to gain broad exposure that will facilitate advancement to a Project Manager position if desired.

This is a hybrid position based on current MidPen policy of working Tuesdays and Thursdays in the East Bay Office. Mon Wed and Fri option to work from home or the office. When working from home requires a reliable internet connection.

ESSENTIAL DUTIES

• Manages discrete components of larger development projects that include budget and schedule creation coordination with internal staff timely communication and reporting to project team and management of all relevant consultants
• Coordinates participates in and prepare agendas and materials for meetings with internal departments outside consultants contractors public agencies and financial partners as necessary and required during initial feasibility and due diligence. This includes contributing to the strategy and preparation for community meetings and outreach
• Prepares presentation materials as needed including graphs slide decks and printed materials for internal and external partners as requested
• Demonstrates sufficient knowledge of and familiarity with typical real estate development documents to independently organize and maintain documents electronically on the MidPen server
• Independently manages the document flow for assigned projects through the department working file system and the corporations permanent library
• Manages construction and permanent loan closing due diligence internal document review and title documents
• Facilitates the transition of projects to Asset Management team including identification of key issues and terms in a project summary and hand over of critical documents
• Assists with preparation of responses to development Request for Proposals (RFPs)
• Manages written correspondence with external partners
• Prepares project specific proposal requests solicit bids from reputable consultants prepares verbal and written responses and prepares vendor contracts for execution
• Negotiates contract terms based on project specifics and historical data as requested
• Obtains copies of architectural and engineering plans as necessary for submittal to public agencies or other consultants
• Completes research tasks as needed to support Project and Portfolio Managers including research on warranty issues appliances and other products
• Assists in preparation of planning department submission materials
• Provides additional support to Project and Portfolio Managers as tasks arise
• Maintains the Departments online database
• Performs other assignments as requested

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the education knowledge skill and/or ability required.

Education and Experience

• Associate degree with a minimum of two years experience in Urban Planning Housing Community Development or a related field; or Bachelors degree with a minimum of one years experience in Urban Planning Housing Community Development or a related field; or an equivalent combination of education or experience
• Experience or interest in supervision and mentorship

Knowledge Skills and Abilities

• Excellent judgment and proven ability to prioritize demanding work
• Critical thinker with the ability to solve practical problems tackle new projects and deal with a variety of concrete variables in situations where only limited information exists
• Demonstrated ability to communicate professionally and effectively via phone and in writing with site staff and internal partners and external vendors including providing direction and guidance to project teams as appropriate
• Familiarity with real estate finance concepts and models
• Able to identify and assess typical affordable housing underwriting terms
• Ability to compute rate ratio and percent
• Ability to compile and analyze data accurately and proficiently
• Ability to read interpret and identify areas of corporate risk in documents such as building and zoning codes operating and maintenance instructions and procedure manuals
• Ability to write reports and correspondence
• Ability to adapt to changing needs of the Development Department as new projects and tasks arise
• Detail oriented
• Ability to work both within a team and independently
• Ability to multi-task under pressure to meet competing deadlines gather and analyze information and solve problems skillfully and timely in a fast-paced work environment
• Proficient in Microsoft Office Software including PowerPoint Excel and Word
• Must have a valid California Driver License and proof of current auto insurance policy or reliable transportation
• Commitment to the Mission and Values of MidPen Services and MidPen Housing

Physical Requirements

• Constantly perform desk-based computer tasks frequently sitting
• Occasionally stand/walk reach/work above shoulders grasp lightly/fine manipulation grasp forcefully use a telephone sort/file paperwork or parts lift/carry/push/pull objects that weigh up to 15 pounds
• Rarely twist/bend/stoop/squat kneel/crawl

This description reflects managements assignment of essential functions it does not proscribe or restrict the tasks that may be assigned.

EQUAL OPPORTUNITY EMPLOYER

MidPen Housing Corp. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Consistent with its obligations under the law MidPen Housing Corp. will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.