Administrative Professional 1 (PN)

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

Supplemental Information:

ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION.
Unless required by legislation the selected candidate will begin at Pay Grade 27 Step 1 of the OCSEA union Pay Range Schedule ($21.93 per hour) with an opportunity for pay increase after six months ($22.60) of satisfactory performance and then a yearly raise thereafter.

APPLICATION PROCEDURES:
All applicants must submit a completed Ohio Civil Service Application using the TALEO System. Paper applications will not be considered. Applicants must clearly indicate how they meet the minimum qualifications and/or position specific minimum qualifications. Applicants are also encouraged to document any experience education and/or training related to the job duties above. An assessment of these criteria may be conducted to determine the applicants who are interviewed.

STATUS OF POSTED POSITION:
You can check the status of your application online by signing into your profile. Jobs you applied for will be listed. The application status is shown to the right of the position title and application submission details.

BACKGROUND CHECK NOTICE:
The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.

Administrative Professional 1

About Us:
Our mission at the Ohio Department of Health (ODH) is advancing the health and well-being of all Ohioans. Our agency is committed to building a modern vibrant public health system that creates the conditions where all Ohioans flourish.

The Bureau of Regulatory Operations is responsible for licensing certification and enforcement for health care facilities services and programs.

What Youll Do:

The Bureau of Regulatory Operations is seeking a candidate to fill the Administrative Professional 1 position. This position:

• Types technical material developed from written copy or oral instructions.
• Types/prepares various routine documents (e.g. printed reports correspondence letters meetings and emails travel expense form letters) in accordance with established procedures.
• Ensures accuracy by proofreading all documents and makes necessary corrections as needed.
• Organizes and tracks all email and letter correspondence.
• Prints documents from email and compiles for supervisor processes survey reports from state & federal data systems.
• Answers main phone lines and provides customer service to external & internal callers takes messages screen and directs calls to appropriate people.
• Acts as liaison for the bureau to facilitate the processing of information.
• Logs tracks and monitors time frames for all correspondence & signature items.
• Prepares reports.
• Monitors and maintains bureaus electronic mailbox.
• Assists with preparation of reports by obtaining necessary data or information.
• Transcribes minutes from meetings and emails to attendees.
• Follows established travel arrangements for staff procedures/processes.
• Maintains and assists in scheduling of bureau meetings and events using Teams and Outlook.
• Creates spreadsheets charts and Power Point documents using Microsoft Office software.
• Gathers researches and prepares data for public record requests reviews and or audits.
• Develops maintains and organizes an accurate filing system.
• Processes incoming and outgoing mail.
• Develops security entrance memos and acts as main contact person on floor to retrieve external/internal guests from security.
• Retrieves packages from security and delivers to appropriate staff.
• Faxes and scans outgoing documents receives and process faxes.
• Maintains inventory of office supplies and orders as needed.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services

Technical Skills: Clerical & Data Entry Computer Literacy Basic Documentation

Professional Skills: Attention to Detail Critical Thinking Organizing and Planning Time Management Verbal Communication Written Communication

Educational Transcript Requirements:
Official educational transcripts are required for all post-high school educational accomplishments coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered official only if it is an original copy from the educational institution and includes an institutional watermark ink stamp or embossed stamp. Transcripts printed from the institutions website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entitys award of a putative degree.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.