Secretary to Middle School Assistant Principal
Secretary to Middle School Assistant Principal
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Job Description
TITLE:Secretary to Middle School Assistant Principal REVISED 03/28/25
200 School Days per year APPROVED 04/21/25
QUALIFICATIONS:
1. Advanced secretarial and computer skills including a working knowledge of various applications.
- High school diploma.
- Previous secretarial experience.
- Demonstrated ability to work in a multi-task environment.
- Maintain good rapport with coworkers and community.
- Maintain confidentiality of District and school business.
- Have an interest in education and be able to work with students.
- Such alternatives to the above as the Board may find appropriate and acceptable.
REPORTS TO:Assistant Principal
JOB GOAL: To establish and maintain a high standard of professionalism in the operation of projects initiatives and daily functions.
PERFORMANCE RESPONSIBILITIES:
- Prepare letters memos reports and other communiqus for the Assistant Principal.
- Maintain discipline records and prepare discipline reports and correspondence.
- Establish and maintain student locker key file and records and assist students with locker problems.
- Assist in entering grades into the computer.
- Collect student fees and obligations.
- Distribute and collect athletic eligibility lists.
- Help organize and coordinate activity period.
- Coordinate teacher coverage when necessary.
- Assist front desk and telephone responsibilities as needed.
- Operate office machines as needed.
- Handle end of day announcements (as needed) and dismissal.
- Handle fire drill reporting and recording.
- Compose any public relations materials as assigned by building administration.
- Maintain building calendar and keep staff informed of monthly activities.
- Process facility use forms.
- Any other duties assigned by the Superintendent or their designee.
POSITION SPECIFICATIONS:
PHYSICAL DEMANDS:
- Ability to sit talk and hear.
- Ability to stand walk climb balance stoop kneel crouch or crawl and move quickly when necessary to promote student learning and/or safety.
- Ability to lift and/or move up to 50 pounds.
- Ability to push items of 50 lbs such as pushing children in a wheelchair or moving/rearranging furniture.
SENSORY ABILITY:
- Ability to speak clearly and distinctly.
- Auditory acuity to be able to use telephone.
- Visual acuity to read correspondence and computer screen.
WORK ENVIRONMENT:
- Indoor and outdoor environments.
TEMPERAMENT:
- Ability to work as a member of a team.
- Must be courteous.
- Must be cooperative congenial service-oriented and promote these qualities in the building.
- Ability to work in an environment with frequent interruptions.
COGNITIVE ABILITY:
- Ability to follow written and verbal directions.
- Ability to demonstrate good written and verbal skills.
- Ability to effectively present information in one-on-one and small group situations to students staff and other employees of the organization.
- Ability to read write and do computations.
- Ability to work independently and make work-related decisions.
- Ability to complete assigned tasks with minimal supervision.
- Ability to exercise good judgment in prioritizing tasks and problem-solving.
- Ability to use correct grammar sentence structure and spelling.
- Ability to communicate effectively at all organizational levels.
The information contained in this job description is for compliance with the American with Disability (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding the position and additional duties may be assigned.
TERMS OF EMPLOYMENT: Work year and salary in accordance with the General Teamsters Local Union No. 397 Collective Bargaining Agreement.
EVALUATION: Performance will be evaluated annually by the Principal or their designee.
Employment Type
Full Time
