Human Resources Employment Specialist

JOB TITLE: HUMAN RESOURCES EMPLOYMENT SPECIALIST

FLSA STATUS: NON-EXEMPT

BENEFITS STATUS: FULL-TIME 12 MONTHS

SALARY (MONTHLY): OFFICE SUPPORT SCALE

GENERAL STATEMENT OF JOB

Under limited supervision assists the Assistant Superintendent for Human Resources in all aspects of human resources management including serving as an employment specialist for multiple schools and departments. Manages the substitute recruitment and onboarding process. Also serves as a liaison for employees and responds to candidates requesting information regarding employment with the school district. Performs highly skilled and responsible secretarial and administrative work. Reports to the Assistant Superintendent for Human Resources.

DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS INFORMATION SPECIALIST

• Administrator for several operational systems for the district including Applicant tracking human resources management system (LINQ) Frontline Education etc.
• Manages electronic personnel files
• Trains on all human resources operational systems for staff.
• Works with Assistant Superintendent to identify vacancies at assigned locations within the district.
• Manages job descriptions for postings.
• Posts jobs for assigned schools and departments in the current Applicant Tracking System.
• Screens applicants and follows up on leads.
• Responds to inquiries regarding employment opportunities
• Assists in getting hiring approval and completing the hiring process and sending online onboarding documents and instructions for assigned locations and substitutes.
• Assists with onboarding of employees.
• Gathers assembles and summarizes data and information and puts it into usable form.
• Manages some state reporting requirements.
• Provides data and assists other departments in completing reports.
• Assists with preparation of recruiting events and opportunities for the district.
• Assists with preparation of meetings and events for the teacher induction program.
• Manages the secure volunteer process.
• Assists in a variety of department operations; performs special projects and assignments as requested; and prepares reports.
• Prepares correspondence materials etc. for special projects and initiatives.
• Recommends improvements in workflow procedures and use of equipment and forms.
• Provides technical support to applicants employees and district staff.
• Participates in the duties related to the administration of an office.
• Carries out other duties as assigned by the Assistant Superintendent for Human Resources.

MINIMUM TRAINING AND EXPERIENCE

Graduation from high school with preference given to an Associates degree in office management or data analysis and five years of secretarial or data manager experience preferably in an educational setting; or an equivalent combination of education training and experience that provides the knowledge skills and abilities required to perform the job functions. Preference given to those experienced in recruiting. Must have strong verbal and written communication skills.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Requires light physical work. Must be able to lift mail and boxes up to ten pounds. Must be able to sit at a computer for extended periods of time.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information.

Language Ability: Requires the ability to read simple forms. Requires the ability to prepare time sheets and supply requisitions using prescribed format.

Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written or oral form.

Verbal Aptitude: Requires the ability to record and deliver information to explain procedures to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas to add subtract divide and multiply.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate levels of stress.

Physical Communications: Requires the ability to talk write and hear.

KNOWLEDGE SKILLS AND ABILITIES

• Ability to reason make judgments and maintain effective working relationships with others in exercising discretion and action in the performance of assigned work.
• Ability to utilize positive human relation skills in fulfilling requests for assistance.
• Skills of keyboarding with accuracy at the speed necessary for the position.
• Advanced skills in operating a computer with word processing and spreadsheet applications including Excel Microsoft Word Access Linq and web page.
• Considerable knowledge of office practices and procedures.
• Ability to compile and summarize information.
• Ability to resolve problem situations with sound judgment.
• Considerable ability to communicate effectively both orally and in writing.
• Ability to demonstrate proper telephone etiquette.
• Ability to maintain confidentiality.
• Ability to exercise independent judgment and initiative in completing work assignments.
• Ability to compose correspondence independently.
• Ability to work in the absence of supervision.

DISCLAIMER

This job description is designed to indicate the general nature and level of work performed by employees within the classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees in this job. It is not a contract or guarantee of employment salary or benefits.

Required Experience:

Unclear Seniority