Sr. Administrative Assistant (Contract) 25765

The Senior Administrative Assistant plays an important role in ensuring the effective and efficient maintenance of departmental processes procedures and programs inclusive of calendar management scheduling department meetings travel arrangements and expenses. It is imperative this person can handle details of a confidential and critical nature. To be successful at this position it will be important to exercise independent judgment to optimize internal processes and procedures as well as act as a team player. The ideal candidate will be flexible to taking on additional responsibilities as needed.

Key Responsibilities:

• Provide logistical planning and administrative support for the designated leaders including calendar management
• Lead the planning including agenda and logistics management (room catering A/V Zoom) for department meetings and events such as Leadership Team Meetings Town Halls Staff Meetings Team Offsites etc.
• Schedule and coordinate larger cross-functional meetings as requested by extended leadership team members with direction from designated leader.
• Work closely with other administrative associates supporting other leaders and departments inclusive of scheduling and logistics for cross-functional meetings incorporating relevant context such as time-sensitivity importance availability of other senior leaders and work hours across a global organization
• Submit T&E reports in Concur
• Manage leadership team and staff meeting agendas through tools such as Microsoft Teams Outlook etc.
• Capture and share key information presentations documents and action items to the team through knowledge-sharing tools such as Confluence and Microsoft Teams.
• Assist in onboarding new employees adding to email distribution lists adding to recurring team meetings etc.
• Identify and implement opportunities to improve department processes and procedures; additional ad hoc projects and responsibilities as requested by the designated leaders.
• Coordinate interactions with external stakeholders on-site visits conference calls offsite meetings and book travel arrangements

Minimum Qualifications:

• Bachelors Degree
• Experience with Outlook Calendar Management and Concur Expense reporting systems
• Demonstrates excellent communication verbal and written and interpersonal skills
• Ability to work in a fast-paced environment and drive projects to completion in a timely manner
• Ability to proactive problem-solve through situations and solve non-routine complex issues
• Ability to independently interpret policies and possesses thorough understanding of departmental and company policies and procedures
• Ability to work with employees at all levels in the organization and across all functions
• Lead with a team-oriented mindset and able to develop rapport and credibility with team members colleagues partners and stakeholders
• Ability to identify communicate and resolve conflicts in scheduling and/or priorities across many stakeholders in the organization
• Displays sound ethics and a fit for Vertexs core values
• Ability to clearly present project status and outline processes in oral and written formats

$45-$50

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other job-related factors permitted by law. In addition this role will be eligible for overtime pay in accordance with federal and state requirements

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