Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Company Overview:
Privately owned and operated Digible was founded in 2017 with a mission to bring sophisticated digital marketing solutions to the multifamily industry. We offer a comprehensive suite of digital services as well as a predictive analytics platform Fiona that is the first of its kind.
At Digible Inc. we love to celebrate our diverse group of hardworking employees and it shows. We pride ourselves on our collaborative transparent and authentic culture. These values are pervasive throughout every step of a Digible employees journey. Starting with our interviews and continuing through our weekly All Hands Transparency Round-up values are at the heart of working at Digible.
We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at Digible.
Digible Core Values:
- Authenticity - The commitment to be steadfast and genuine with our actions and communication toward everyone we touch.
- Curiosity - The belief that a deep and fundamental curiosity (the why) in our work is vital to company innovation and evolution.
- Focus - The collective will to remain completely devoted and ultimately accountable to our deliverables.
- Humility - The recognition and daily practice that we is always greater than I.
- Happiness - The decision to prioritize passion and love for what we do above everything else.
The Role:
Digible Inc. is looking for a Temporary Executive Administrative Assistant to join our team!
This is not your average EA role. You wont just be scheduling meetingsyoull be an operational force multiplier anticipating needs removing roadblocks and ensuring the executive team operates at peak performance.
Youll manage calendars email triage meeting coordination travel logistics and executive priorities with precision professionalism and discretion. This role requires strong business acumen the ability to anticipate needs and the confidence to take initiative.
*Please Note: This is a 6-month temp to hire role*
Youll love this job if you:
- You thrive in fast-paced high-growth environments and love creating order from chaos.
- You believe that efficiency and kindness are not mutually exclusiveyou get things done without bulldozing others.
- You love connecting the dots and seeing how small details impact the bigger picture.
- You can read the roomadapting your approach depending on the person and situation.
- You take extreme ownership of your work but check for alignment before taking action.
- You geek out over calendars organization systems and streamlining workflows.
What youll do:
- Calendar & Scheduling Work closely with the CEO & Chief of Staff to establish scheduling guidelines then take independent action to manage their complex calendars. Prioritize meetings strategically while respecting everyones time
- Create Space for Focus & Balance - Ensure the CEO & CoS have time not just for meetings but also for deep work reflection and connection - including time to think recharge and collaborate
- Email & Inbox Triage Manage the CEOs inbox flagging what needs attention and ensuring follow-through.
- Meeting Coordination & Follow-Ups Schedule and attend key meetings capture clear action items and check for clarity before sharing.
- Travel & Expense Management Handle travel arrangements and expense reports for the CEO Chief of Staff and the broader executive team.
- Cross-Functional Coordination Understand Digibles priorities and key players proactively reaching out to move initiatives forward.
- Tech & Process Optimization Leverage Google Suite Zoom Slack and automation tools to streamline workflows and enhance efficiency.
- Confidentiality & Professionalism Handle sensitive company and personnel information with discretion and integrity.
How success will be measured:
- Executive Efficiency CEO & Chief of Staff have more time to focus on scaling Digible.
- Proactive Problem-Solving You anticipate needs before they become issues.
- Seamless Scheduling & Communication Meetings are scheduled with intention and action items dont fall through the cracks.
- Respectful Collaboration You help move work forward while maintaining Digibles culture.
- Tech-Enabled Productivity You leverage tools and systems to improve workflows.
What you should have:
- 5-8 years of experience as an EA. Supporting C-suite executives in a fast-paced high-growth environment for at least 3 years.
- Exceptional organizational skillsyou juggle multiple priorities without dropping the ball.
- Strong Written & Verbal Communication - You communicate clearly concisely and professionally ensuring key messages are understood.
- High emotional intelligence (EQ)you adapt your approach & communications based on who youre working with.
- Strong business acumenyou understand company priorities and how to connect the dots between people and initiatives.
- Tech-savvy mindsetyoure comfortable with Google Suite Zoom Slack and can quickly learn new tools.
- Curious & Proactive Problem-Solver You take initiative and dont wait to be told what to do and you also seek clarity and alignment before taking action.
- Unwavering discretion and professionalismyou can be trusted with confidential information.
How you work best in this role:
- You love solving problems and getting things done but know when to check in for alignment before moving forward.
- You thrive on creating clarity and structure in a fast-moving environment.
- You communicate frequently and proactively ensuring nothing falls through the cracks.
- You balance autonomy with collaborationyou work independently but keep leadership in the loop.
- You believe that efficiency and kindness go hand in handyou make things happen while keeping relationships strong.
This role is open to candidates located within the United States.
Pay perks and more:
- Salary Range: $80000-$110000
- 4-Day Work Week (32 Hour Work Week)
- WFA (Work From Anywhere) OR 1 Day / Week Remote
- We offer 3 weeks of PTO as well as Sick leave and Bereavement
- We offer 11 paid holidays
- We offer $75/ month reimbursement for Physical Wellness
- We offer $75/ month reimbursement for Mental Wellness
- Dog-Friendly Office
- Monthly Social Events
- Weekly Lunches and Snacks for in-office employees
HEADS UP! We believe in transparency throughout our hiring process. To help us ensure a great fit well ask you to share a few professional references during the hiring process who can speak to your experience and skills. Well also ask how you think your references will respond to our questions about your experience and skills and then well close the loop by following up directly with your references to confirm the details. Its all part of our commitment to open honest communication and our core values: Focus Authenticity Humility Curiosity and Happiness.
Employment Type
Full-Time
