EMEA Project Coordinator
EMEA Project Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
EMEA Project Coordinator
Reporting into EMEA Technical Project Manager
Job Summary:
The EMEA Project Coordinator will be the support for BlackRock assisting in the delivery of all Moves Adds & Changes (MAC) related projects to client sites across the EMEA portfolio.
Reporting to the EMEA Technical Project Manager the role of the EMEA Project Coordinator will be to support the coordination and logistics of occupancy and people/desks movements deliver broad MAC programs and projects delivering key initiatives for the client with detailed planning co-ordination communication and execution whilst also supporting the wider facilities team in its day-to-day operations when and if workload permits
Engage with the local teams and vendors supporting the local offices with the logistics of the moves and projects
What this Job Involves:
- Build and maintain effective lines of communication with Client/JLL/Vendors to ensure effective and timely decision making and on time delivery of MACs
- Prepare and maintain specific reports and trackers
- Support the management of dependencies with all teams and ensure resource requirements are met
- To support across all parties and input into transparent factual visibility and communication of progress and points of escalation to key stakeholders
- Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings
- Work closely with and supporting the JLL EMEA Technical Project Manager in coordinating all reporting documents for the assessment of MACs including tracking of Feasibility Reports Costings and MAC Packages
- Seek to continuously improve processes systems and overall client satisfaction
- Work closely with the JLL EMEA Technical Project Manager teams on the planning of future operations and portfolio management
- On receipt of MAC Scope & Drawings capture details record on the relevant systems track progress including due dates and all costs for all workstreams
- Support EMEA Technical Project Manager team in scoping defining planning and executing of Programs and projects ensuring that all assumptions are validated and quantified
- On receipt of cost approval (purchase order) raise relevant orders for specialist vendors
- Prepare for the regular MAC meetings with all teams by regularly chasing outstanding actions
- Take accurate meeting minutes and attendance records and circulate
- Input and manage MACs on computerised maintenance management system (Corrigo) a key tracking and reporting platform
- Manage access and security arrangements for vendors
- Track all occupancy changes (desk swap office layout changes) permanently maintain precise records
- Communicate clearly and professionally with all parties manage general queries clarify concerns and identify solutions
- Compile specific and accurate MAC Weekly reports and trackers and handover documents on completion of projects
- Supporting the management of MACs within the CDM process through preparation and submission of documentation and accurately filing for audits
Health & Safety Management:
- Proactively promote a Safety First culture in line with the JLL Cardinal Rules of Safety are adhered to
- To ensure that all employees are aware of Hygiene Health and Safety policies and procedures and Fire Regulations
- Compliance with in-country legislation across the regional offices
- To record and report all accidents within the location adhering to location and company procedures
- To ensure all equipment is well maintained and is in good working order
- To ensure that all company procedures and work instructions are fully understood and practised by all employees
Working Life:
- The role will operate across the EMEA portfolio
- The main business language spoken is English
- The role will report to the EMEA Technical Project Manager
- The role will operate over a 5-day week Monday to Friday
- On occasion there will be a requirement to work weekends or public holidays this will be arranged in advance
- There may be a requirement to travel
Desired Skills & Experience
- Ability to work independently and within a team dynamic managing multiple priorities and deadlines.
- Strong and proven analytical statistical reporting and forecasting skills
- Good problem-solving skills
- Ability to read and analyze drawings plans schedules schematics
- Awareness of EHS
- Excellent written & verbal communication skills and proficient with the use of Microsoft Office tools and Smartsheets
- Client facing experience in a quality driven environment
- Exposure within a global corporate organization
#LI-JA1
Location:
On-site London GBRIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 44(0) to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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Required Experience:
IC
Employment Type
Full-Time
