Senior Administrative Services Analyst

TheCity of Oxnards Public Works Department Administration Division isseekinga Senior Administrative Services Analystwith strong technical skills to be part of our talented Public Works team. The ideal candidates will have experience in grant administration budget development and analysis and will also be interested in working with large volumes of data. This position will be responsible for basic principles methods and practices of municipal finance budgeting and accounting.

WHAT YOULL DO:

• Performs the administration of grant-funded programs from post-award through closeout including: reporting and reimbursement coordination; compliance oversight; budget management; recordkeeping and coordination and technical support and training.

• Performs complex revenue and other financial analysis studies used in financial and budgetary planning.

• Investigates interprets analyzes and prepares recommendations related to improvements of budgeting and accounting information systems and financial services such as grant administration risk management and long-term debt management.

• Coordinates the development and implementation of new and revised programs computerized and manual procedures and methods of operation related to financial controls grant administration risk management and long-term debt management.

• Gathers and analyzes data on existing programs; performs complex statistical analysis conducts surveys and prepare proposals including financial policy and procedure requirements.

• Assists in coordinating inter-program or inter-agency activities of the Finance & Management Services Programs.

• Provides direct or indirect supervision; trains and assists employees.

• Represents the City in inter-program community and professional meetings as required.

• Confers with members of the public to explain financial policies and programs and to respond to complaints and requests for information.

• Participates in the development implementation and maintenance of the division goals objectives policies and procedures; ensures that assigned divisional goals are achieved.

• Participates in the development of the Program budget; forecasts of necessary funds for staffing materials and supplies; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

• Proposes presents and justifies financial solutions and programs; develops a strategy and work plan for the successful achievement of financial goals.

• Serves as a financial analysis resource for the assigned program; coordinates divisional activities with other divisions departments and organizations; provides information and resources to City officials programs and other organizations as is appropriate.

• Provides staff assistance and technical support to high level administrative management and other departments; conducts financial organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues.

• Attends and participates in organizational and community meetings as necessary; stays current on issues relative to the field of municipal and public administration financing; responds to and resolves community and organizational inquiries and complaints.

• Prepares and presents staff reports and other necessary documents or correspondence to appropriate boards groups and/or committees

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Analyst in that it performs advanced professional financial managerial and/or operational analysis work and/or provides professional program analysis evaluation and administration. May lead professional level staff and may serve as a designated subject matter expert.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of any unusual or irregular issues that would impact achievement of a deadline organizational policy or procedure or in consideration of risk management. Supervises paraprofessional staff and less than two professional staff including conducting performance evaluations coordinating training and implementing hiring discipline and termination procedures.

(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)

• Performs advanced professional financial managerial and/or operational analysis work; supervises and oversees paraprofessional and professional staff in assigned area; may assist in training staff and serving as a lead worker

• Provides programs management in assigned area; provides analytical support and coordination of special projects as assigned.

• Responds to inquiries from internal and external customers; conducts research audits and/or assessments; provides information guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support liaison services and/or general oversight to designated committees external stakeholders or project teams. Monitors and ensures compliance with policy procedures standards and/or regulations.

• Gathers information analyzes and compiles data identifies requirements and trends and presents findings; prepares updates and maintains records reports presentations and databases.

• Participates in the development implementation monitoring and evaluation of assigned division program and/or project budgets and expenditures. Provides procurement recommendations and assists in purchase acquisitions.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned to fiscal analysis may be responsible for:

Providing accounting budget financial management and financial reporting/analysis in accordance with Generally Accepted Accounting Principles (GAAP);

Researching discrepancies and reconciling funds and accounts;

Preparing financial reports;

Analyzing and forecasting expenses and revenues

Reviewing and approving requisitions

Overseeing daily operations initiative or projects;

Lead project development design coordinate and implement programs;

Preparing cost estimates forecasts financial analyses and financial statements;

Preparation of the CAFR including financial statements and schedules;

Preparing and coordinating annual budget preparation;

Assisting customers with financial and accounting issues;

Recommends policies and procedures;

Serves as second level of approval for expenditures budget requests and support documentation.

The following are theminimumqualifications necessary for entry into the classification:

EDUCATION:

• Bachelors degree in business administration finance accounting or related field

EXPERIENCE:

• Three (3) years of journey-level professional experience in area of assignment

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions if required.

• Upload resume cover letter proof of degree (transcript) or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time part-time and temporary assignments.There is currently one (1) full-time vacancy within the Public Work Department Administration Division.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP:Positions in this classification are represented by theOxnard Mid Managers Association (OMMA).

NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.

Employees are required to participate in the Citys direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.

REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify please contact DHS. you have any questions regarding this recruitment please contactVivian Morales at.

NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.