Staff Assistant Utah Forest Restoration Institute (UFRI) - Staff Assistant II
Staff Assistant Utah Forest Restoration Institute (UFRI) - Staff Assistant II
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Job Description
Overview
The Utah Forest Restoration Institute (UFRI) in the Department of Wildland Resources (WILD) at Utah State University (USU) is seeking a dedicated part-time (0.5 FTE) Staff Assistant (Staff Assistant II) to provide administrative support to UFRI leadership and assist with the day-to-day operation and management of the institute. The Staff Assistant will serve as a key member of our growing team ensuring the professional effective and efficient execution of the processes and workflows of the institute and playing a critical role in advancing our mission of reducing wildfire risk and promoting forest health across the state.
Responsibilities
- Provide scheduling and calendar support for the UFRI Director and Associate Director.
- Sort screen and distribute incoming and outgoing mail.
- Monitor and maintain institute email account; answer phone and emails and/or direct them to the appropriate parties; and receive and direct visitors.
- Perform routine office functions including data entry filing and archiving.
- Curate contact lists of internal and external stakeholders and maintain listservs and electronic distribution lists (e.g. MailChimp).
- Conduct research compile data and compose standard documents correspondence reports and presentations.
- Plan or assist in the planning of UFRI programmatic activities and events.
- Manage and maintain UFRI office spaces and supervise student employees.
- Assist in planning and administration of institute staff travel including processing of travel authorizations and travel reimbursements.
- Perform miscellaneous job-related duties as assigned.
Qualifications
Minimum Qualification:
- Two (2) years of experience in an office setting or an associate degree/vocational training.
Preferred Qualifications:
- Bachelors degree.
- Previous relevant work experience in an academic setting (higher education).
- Knowledge of Utah State University policies procedures and systems.
Knowledge Skills and Abilities:
- Excellent organizational skills.
- Excellent critical thinking skills.
- Adept at exercising sound judgment and creative problem solving.
- Strong oral and written communication skills.
- Advanced word processing and spreadsheet/database skills.
- Advanced skills with routine office equipment including printers/scanners/copiers telephone systems and audiovisual equipment.
- Ability to work with little or no supervision.
Required Documents
Along with the online application please attach:
1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV
2. Name and contact information for 3 professional references to be entered into Candidate Profile
3. Cover letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Advertised Salary
ADA
Employees work indoors and are protected from weather and/or contaminants but may experience occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.
College/Department Highlights
University Highlights
Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.
USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.
Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.
The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.
*updated 02/2025
Notice of Non-discrimination
In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity or expression disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.
The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:
Executive Director of the Office of EquityMatthew PinnerDistance Education Rm. 401
Title IX CoordinatorCody Carmichael Distance Education Rm. 404
Mailing address: 5100 Old Main Hill Logan UT 84322
For further information regarding non-discrimination please visit or contact:
U.S. Department of EducationOffice of Assistant Secretary for Civil Rights
*updated 09/2023
Required Experience:
Staff IC
Employment Type
Part-Time
