Maintenance Coordinator
Maintenance Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Job Summary
The Maintenance Coordinator / Planner-Scheduler plays a critical role in supporting JLLs Facilities Management and Engineering teams by overseeing the planning scheduling and coordination of all vendor-led maintenance activities across a multi-site portfolio. This position directly supports JLLs Asset Management initiative toward achieving a World Class Maintenance organization. Utilizing JLLs Computerized Maintenance Management System (CMMS) the Coordinator ensures that preventive and corrective maintenance tasks are properly assigned executed and documented to meet compliance standards and service level expectations. Acting as the primary liaison between vendors facilities teams and the client this role is essential to driving operational excellence system reliability and high-quality service delivery.
Work schedule: M-F 8-4 with some occasional overtime needed
Estimated Compensation: $21.63 - $26.49 an hour the range listed is an estimate and not guaranteed. A job offer will vary based on applicants education experience skills abilities geographic location internal equity and alignment with market data
Scope of Support
Supports a multi-site facilities portfolio and is fully dedicated to the planning and coordination of vendor maintenance services within JLLs integrated FM model. This job description is intended to outline the general responsibilities and qualifications for the role. It is not all-inclusive and the scope of duties may evolve based on business needs. Additional tasks and responsibilities may be assigned as required to support operational excellence and service delivery.
Essential Duties and Responsibilities:
Maintenance Planning & Scheduling
- Plan schedule and coordinate all third-party vendor maintenance activities using JLLs CMMS.
- Maintain and update preventive maintenance (PM) schedules to align with asset needs and operational priorities.
- Optimize scheduling to balance vendor availability with required service timelines and minimize disruption.
Work Order & Vendor Coordination
- Monitor and manage incoming work orders ensuring appropriate assignment to contracted vendors based on scope and location.
- Track overdue or incomplete work and ensure service level agreement (SLA) compliance.
- Coordinate vendor access permits safety protocols and site logistics in accordance with JLL and client procedures.
- Serve as the main point of contact for vendors during planning execution and closeout of maintenance activities.
CMMS & Asset Data Management
- Ensure accurate entry tracking and auditing of all vendor work in JLLs CMMS.
- Maintain up-to-date asset records PM templates service documentation and compliance logs.
- Submit data change requests as needed and support asset verification efforts.
Procurement & Inventory Support
- Manage parts and materials procurement related to vendor-performed maintenance.
- Generate purchase requisitions track delivery timelines and reconcile material usage within the CMMS.
Communication & Reporting
- Provide clear and timely communication to internal stakeholders regarding maintenance activities vendor performance and scheduling impacts.
- Participate in weekly maintenance coordination meetings with the FM and Engineering teams.
- Produce reports summarizing work order status PM compliance vendor metrics and risk items.
Support for Critical Environments
- Coordinate vendor activities in critical environments (e.g. data centers labs) to ensure full compliance with site protocols and zero-impact execution.
- Ensure vendor awareness of and adherence to redundancy access and escalation procedures.
Qualifications & Experience:
Required
- High School Diploma or equivalent
- Five (5) years of experience in facilities operations or maintenance coordination with a strong emphasis on third-party vendor management.
- Proficiency with JLL-managed CMMS platforms (e.g. Corrigo).
- Strong working knowledge of commercial building systems (HVAC plumbing electrical).
- Excellent communication organizational and time management skills.
- Advanced proficiency in Microsoft Office (Excel Outlook Visio); working knowledge of SharePoint.
Preferred
- Experience supporting critical infrastructure or sensitive environments.
- Bachelors degree in Facilities Management Engineering or a related field.
- Experience with CMMS data management and reporting tools.
Please submit your application with an updated resume location and contact information.
If youre a current JLL employee please apply using the Internal Career Site.
Have a Referral for this role Log into Refer2JLL to submit them for the opportunity
Location:
On-site Austin TX Round Rock TXIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
Required Experience:
IC
Employment Type
Full-Time
