Operations Coordinator
Operations Coordinator
Posted on :
15-06-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
SAITs Continuing Education and Professional Studies (CEPS) focuses on non-credit programs supporting corporate training the individual learner and international projects. We create courses and programs for life-long learning with careers at our core. Our courses range from exploring general interests to up-skilling for career advancement and reskilling for career changes. We complete all background activities required to set up our products for students to purchase and experience several delivery options.
The Opportunity
Reporting to the Manager Business Services the Operations Coordinator plays a vital role in supporting key operational and financial functions of the Continuing Education and Professional Studies (CEPS) subdivision at SAIT. The role is responsible for administering vendor and independent contractor agreements including initiating new agreements amendments and extensions while acting as a liaison between CEPS Purchasing and Contracts and Insurance Services. This position ensures all agreements are properly executed documented and aligned with SAITs procurement policies. The Operations Coordinator also supports effective vendor relationship management by maintaining detailed records of contract terms deliverables and payment schedules and by coordinating communications with stakeholders to ensure timely fulfillment of contractual obligations. In addition to contract administration the Operations Coordinator provides critical support for financial operations reporting and procure-to-pay (P2P) processes. Collaborating closely with CEPS leadership Finance and cross-functional teams the role assists with monthly quarterly and annual reconciliations manages corporate training invoicing and maintains the CEPS Chart of Accounts across multiple operational systems. The Operations Coordinator also contributes to data integrity through document and record management and supports process improvements that enhance productivity and efficiency. By participating in divisional and institutional initiatives the role strengthens collaboration supports strategic goals and ensures operational excellence across the division.
The Role
- Administering Vendor Contracts & Agreements
- Initiate vendor and independent contractor service agreements amendments and extensions in collaboration with SAITs Purchasing department and other relevant institutional stakeholders.
- Collaborate on drafting agreements acting as a liaison between CEPS Purchasing and Contracts and Insurance Services.
- Coordinate with Purchasing to facilitate the execution of vendor agreements engaging internal and external stakeholders.
- Accurately document and maintain records for all agreements including term dates payment and invoice schedules and deliverables. Coordinate with stakeholders to communicate and provide reminders of deliverables as needed/necessary.
- Ensure all procurement activities adhere to SAITs purchasing policies and procedures.
- Financial Operations & Reporting
- Provide support to the Manager Business Services in the preparation and analysis of financial reports.
- Collaborate with CEPS leaders and the Finance teams to complete monthly quarterly and yearly reconciliation processes.
- Coordinate with the Project Operations and Business Development teams to create issue and track corporate training client invoices.
- Maintain and update the Chart of Accounts for the CEPS subdivision across key operational systems including Smartsheet Lifelong Learning and the ERP system (Banner).
- Partner with the CDARI Operations Support Specialist to support the full procure-to-pay (P2P) process.
- Submit requests for purchase orders requests for invoices and requests for payment.
- Document Management
- Update and maintain documents in SharePoint and/or in operational systems.
- Work with stakeholders to improve data integrity through records audits.
- Inform business processes for increased productivity and efficiency.
- Additional Responsibilities
- Collaborate with department and institutional stakeholders in the management of information and data.
- Represent the department and division on divisional or institutional projects and initiatives as required
Qualifications
- Diploma in business administration supply chain or related field
- 3- 5 years of experience in procurement vendor management financial operations or contract administration. Experience working within a post-secondary public sector or similarly complex organizational environment is an asset.
- Skills Required
- High level of accuracy accountability and confidentiality in handling financial and contractual information. A proactive and resourceful approach to problem-solving and continuous improvement. Collaborative mindset with a commitment to supporting team goals and institutional priorities. Strong customer service orientation and responsiveness to stakeholder needs
Job Classification: Operations Coordinator
Salary Range: $71302.40 - $88275.20
Hours per week: 40hrs
Posting End Date: June 18 2025
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
