Legal Assistant
Legal Assistant
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Job Description
Job Title: Legal Assistant Trust and Estates Litigation
Location: Irvine CA
Pay rate: $25 - $30
Employment Type: Full-Time Direct Hire
About the Firm:
Rapidly growing Southern California-based Trust and Estates Litigation Law Firm is seeking a Legal Assistant on a direct hire basis. This position is a vital role in the business by assisting Paralegals Case Managers Attorneys and Administrative Staff in all areas related to litigation and their overall role with the firm.
Position Overview:
The Legal Assistant will be responsible for but not limited to:
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Working with the junior staff to ensure they are performing their tasks for the team and helping each member of the Team hit their respective goals.
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Working with Paralegals and the Paralegal Team to know their roles and responsibilities and have a clear understanding of their key performance indicators.
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Using reports and case review meetings ensure clients and matters move through workflow pipeline at the right pace and that the right tasks are assigned with the right due dates and they are completed on time.
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Identifying for the Production Team Case Managers and Managing Attorney where the amount of work that has been done and the work still to do exceed Firm guidelines and expectation for what should be done on a case and by when.
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Talking with assigned legal team to understand why matter is outside expectations and whether a plan is needed to bring the case in line or whether this is a valid exception to expectations.
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Reporting status of clients/matters and any issues or exceptions to the Case Managers and Paralegals weekly.
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Working with the Paralegal Team to ensure case status meetings occur at least monthly.
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Reviewing case management system weekly for the quality and timeliness of time entries and documentation of work done on tasks.
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Handling special projects of significance assigned by the Team.
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Ensuring goals meetings are set with all new clients the responsible paralegal and the responsible attorney within 2 business days of the Firms retention.
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Assisting Paralegals and Production Team to effectively manage assigned cases from inception through close or Trial.
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Properly calendaring and managing deadlines and reminders to deadlines to ensure the success of the entire Team.
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Reviewing work product assigned to paralegals and staff to ensure accuracy and completeness of work product. Providing necessary feedback to paralegals and staff.
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Attending Case Status Meetings with the Legal Team to ensure new clients are on-boarded active cases are making progress toward milestones closed matters are closed.
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Reviewing records of time worked per case and confirm with attorneys and paralegals to ensure accuracy.
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Reviewing paralegal and staff billing to ensure accuracy of billing entries and provide feedback to staff as necessary.
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Reviewing calendar to ensure tasks hearings and reminders are appropriately calendared.
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Meeting with paralegals to review case status training and address any issues or concerns.
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Attending one-on-ones with Case Managers to address any concerns workflow answer questions and determine bandwidth.
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Sending monthly Case Status Report to the Head of Legal Production showing status & health of the pipeline of active cases (result of the weekly legal team meetings).
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Sending monthly Case Status Letter to client to ensure consistency and alignment in strategy and budget.
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Evaluating work performance versus work product to ensure tasks are completed within an appropriate timeframe.
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Identifying areas where additional training and education are needed and provide resources for same.
Requirements:
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Bachelors degree or equivalent work experience.
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2 years experience working as a Legal Assistant.
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Experience with law firm project management and process management.
Trust & Estates Litigation,Trust,Estates,Calendar Management,Task Management,Communication
Employment Type
Full Time
