Company Secretary

• Independently manage a diverse portfolio of asset management and corporate clients with responsibility for handling general legal company secretarial and administrative duties and providing board meeting support services such as attending board and committee meetings liaising with company directors etc.
• Builds and maintains strong relationships with clients and external stakeholders non-executive directors auditors tax advisors lawyers and other transaction parties
• Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Service teams in other jurisdictions promoting a culture of support collaboration and a joined-up approach to servicing clients
• Assist in the investigation and resolution of client relationship issues ensuring timely escalation of more complex client queries and issues to the Transaction Management Director    
• Support an on-going program of continuous improvement identifying and escalating opportunities and implementing changes
• Responsible for keeping up to date in relation legal and corporate governance developments

Tasks (what does the role do on a day-to-day basis)

• Assist with the process of on-boarding new clients including handling KYC issues compliance regulations ensuring clients meet client acceptance procedures
• Preparation and distribution of board and board committee meeting materials attendance at board and committee meetings and drafting of minutes of and matters arising
• Manage general legal and company secretarial aspects of the companies
• Completion of statutory filings with the Irish Companies Registration Office and Central Bank of Ireland as they fall due
• Completion of Central Bank Individual Questionnaires and fitness & probity requests
• Ensure all statutory books and records for client companies are updated to reflect any changes to the companies
• Arrange for the execution of specific transactions such as capital increases distribution of dividends granting or obtaining loan facility approving investments
• Provide necessary guidance and support to more junior members of the team
• Maintain and grow excellent relations with existing clients and intermediaries.
• Drafting corporate services agreements to be able to discuss queries raised by clients during onboarding
• Assist with operational projects to align day to day tasks with new regulatory requirements
• May be required to act as directors on the Board of client companies (unregulated entities) within the team under supervision of the Transaction Management Director from time to time
• Support the Transaction Management Director on business development initiatives and attend meetings with business partners internal global network and potential new clients
• Works closely with other teams in IQ-EQ including but not limited to Fund Management Legal Business Development and Accounting in order to achieve client objectives
•  Ensure clients are being billed accordingly with the terms of the Corporate Services Agreement and monitor / follow up on overdue fees
•  Flagging any other client issues to senior management
•  Identify market trends and legislative changes that may impact the business
•  Ensure compliance with internal policies and procedures while actively contributing to process improvements within the team

Qualifications :

Essential

• Degree in in Law Business or a closely related field
• Professional qualification e.g. ICSA / CGI  etc.
• At least 3-5 years of relevant work experience in a corporate services provider or in-house environment providing services to regulated funds and managing client relationships
• Good knowledge of CBI requirements for regulated funds
• Excellent organisational time management and interpersonal skills
• Excellent minute taking
• A keen eye for detail and good knowledge of company law.
• Can do attitude ability to cope with tight deadlines and working under pressure

Additional Information :

OUR COMMITMENT TO YOU AND THE ENVIRONMENT 

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders including our employees clients and local communities while also reducing our impact on our natural environment.  

There is always more we can and should do to improve whether in relation to our people our clients our planet or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. Were committed to fostering an inclusive equitable and diverse culture for our people led by our Diversity Equity and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees careers while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5800 employees - from 94 nationalities across 25 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund in an environment where only 15% of all private equity and venture capital firms are gender balanced.  

Were committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients sustainability and success leads to our sustainability and success. Were emotionally invested in our clients right from the beginning.  

Remote Work :

No

Employment Type :

Full-time