Administrative Assistant
Administrative Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Dexter Southfield is an independent day school where boys and girls in Pre-K through Class 12 develop their individual talents and build an ethical foundation for life. Students learn to lead and serve with character confidence and compassion. Our 36-acre campus is located just minutes from Bostons best museums libraries hospitals performing arts venues colleges and universitiesall of which serve as an extension of our classrooms. At Dexter Southfield we approach everything we do with enthusiasm and commitment living by our Schools motto: Our Best Today Better Tomorrow.
- Serve as the primary administrative support for the Head of Lower School Assistant Head of Lower School and their designees
- Ensure the smooth and efficient operations of a lower school main office managing various administrative tasks to ensure operational efficiency including data entry record keeping and tracking division-specific projects
- Serve as the initial point of contact to welcome visitors students parents and faculty ensuring a welcoming and professional office environment
- Provide clerical support that includes answering phones filing mail copying calendar management
- Coordinate meetings by scheduling sending invitations tracking attendance and preparing meeting materials
- Maintain inventory of office supplies ordering and replenishing as needed
- Support student needs by delivering items to classrooms assisting with campus transitions and coordinating with teachers as required
- Usher students to various points on campus
- Assist with the planning and execution of lower school events and activities
- Uphold the Schools commitment to confidentiality professionalism and inclusivity in all interactions
- Provide backup classroom coverage as required
- Perform other duties as assigned by the Head of Lower School or Assistant Head of Lower School
- High school diploma required; Bachelors degree highly desired
- Strong proficiency with Microsoft Office (Word Excel PowerPoint Outlook etc.) and general computer literacy
- Exceptional organizational and time
- Verifiable history of exercising discretion when managing highly sensitive and confidential matters
- Exemplary interpersonal organizational time management and customer service skills
- Demonstrated ability to prioritize tasks to meet deadlines with maximum precision and minimal supervision
- Ability to communicate effectively (orally written non-verbal) and build trust among diverse constituencies
- Commitment to actively promote and contribute to an engaging and inclusive workplace for all
- A collaborative and flexible mindset and ability to effectively manage stress andadapt to changing work priorities
- Experience working in a school setting or similar environment is a plus
- Willingness to work as a team play and individual contributor
- Strong organizational skills with the ability to multitask and meet deadlines with maximum precision and minimal supervision
- Excellent communication skills (oral written non-verbal) to build trust among constituencies
- Commitment to actively promote and contribute to an engaging and inclusive workplace
- Ability to be flexible effectively manage stress andadapt to changing work prioritiesin a fast-paced work environment
Full-time employees are eligible for a generous benefits package that includes medical dental vision disability and life insurance plus retirement benefits free breakfast and lunch and other rewards and discounts. Interestedcandidates are encouraged to apply for this position through the Careers page of our website at job requires one to lift carry push and/or pull materials and equipment weighing up to 20 pounds as well as the ability to stand sit walk and effective use of extremities to reach hold touch push pull lift and carry. Incumbent must also effectively communicate (oral written non-verbal) with others. This job typically requires 35% sitting 35% walking and 30% standing and is performed under minimal temperature variations in a generally hazard free environment. Depending on classroom assignment this role may require one to relocate classrooms throughout the day and require ascending and descending stairs. Incumbents will occasionally be required to work extended hours including after school during evenings and on weekends.
Employment Type
Full Time
