Secretary, MHBS Management (temporary)
Secretary, MHBS Management (temporary)
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1 Vacancy
Job Description
Current Employees:
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CORE JOB SUMMARY
The Secretary performs a variety of clerical and administrative work to include responding to general inquiries and questions in order to ensure efficient and effective operations of the department.
CORE JOB FUNCTIONS
1. Answers telephone screens and routes calls to appropriate destination recording accurate messages when necessary.
2. Greets staff and visitors and announces arrival to appropriate staff.
3. Performs administrative tasks such as filing typing and copying documents.
4. Schedules appointments and ensures the office calendar up-to-date.
5. Arranges meetings to include any required catering needs for the meeting and handles travel arrangements.
6. Provides general information about department operations.
7. Compiles information in order to assist department leadership in managing the budget and inventory.
8. Orders supplies for the department as needed.
9. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
High School diploma or equivalent required
Experience:
Minimum 1 year of relevant experience required
Certification and Licensing:
Refer to department description for applicable certification requirements
Knowledge Skills and Abilities:
- Learning Agility: Ability to learn new procedures technologies and protocols and adapt to changing priorities and work demands.
- Teamwork: Ability to work collaboratively with others and contribute to a team environment.
- Technical Proficiency: Skilled in using office software technology and relevant computer applications.
- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge skills and abilities required for the job.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Part timeEmployee Type:
TemporaryPay Grade:
A3Employment Type
Part-Time
