Facilities Coordinator
Facilities Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
What this job involves: This position provides essential administrative support to a major manufacturing and research hub specializing in medical imaging equipment. You will serve as a key liaison between management vendors and subcontractors while maintaining accurate documentation processing financial paperwork and supporting facility operations.
Your day-to-day tasks will include:
- Creating and tracking work orders for facility maintenance and operations
- Coordinating with subcontractors and vendors on service requests
- Assisting management in problem resolution and decision making
- Generating and analyzing reports on open and closed work orders
- Maintaining organized files for work orders proposals and department documentation
- Creating and updating vendor files while verifying accuracy of submitted paperwork
- Training vendors on work order procedures and invoice collection processes
- Processing invoices with proper cost center coding
- Supporting facility inspection activities across the campus
- Assisting with process and procedure training for staff and vendors
- Additional administrative duties as assigned
Work Schedule:
- Dayshift Monday through Friday
Location:
- This position is primarily based at our Waukesha WI facility
- While this role is designed as an onsite position we may consider exceptional candidates from other areas.
Desired or Preferred Experience and Technical Skills:
- Experience in manufacturing healthcare or research environments
- Familiarity with work order management systems
- Knowledge of vendor management processes
- Experience with facilities maintenance operations
- Understanding of procurement and invoice processing workflows
- Previous experience in training or instructional roles
- Knowledge of medical or technical terminology
- Experience with reporting and data analysis
- Familiarity with quality control or compliance procedures
Required Skills and Experience:
- High school diploma or equivalent required
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office applications (Word Excel Outlook)
- Experience with data entry and record keeping
- Demonstrated organizational skills and attention to detail
- Strong written and verbal communication abilities
- Basic understanding of accounting principles for invoice processing
- Ability to multitask and prioritize in a fast-paced environment
- Strong problem-solving skills
Estimated total compensation for this position:
43680..00 USD per year
The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicants education experience skills abilities geographic location internal equity and alignment with market data.
Location:
On-site Waukesha WIJob Tags:
Administrative Support Communication Data Analysis Data Entry Decision Making Documentations Facilities Operations Facility Inspections Facility Maintenance Invoice Processing Invoices Maintenance Operations Management Reporting Microsoft Excel Microsoft Office Microsoft Outlook Multitasking Office Administration Office Applications Oral Communications Organizing Prioritization Problem Solving Work Order ManagementIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
Required Experience:
IC
Employment Type
Full-Time
