Events and Banquet Manager
Events and Banquet Manager
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$ 75000 - 82000
1 Vacancy
Job Description
We are seeking a highly organized proactive and creative Events and Banquet Manager to oversee the planning and execution of events from start to finish. This role will require expertise in pre-event logistics coordination with clients & vendors and handling on-site operations during the event. The ideal candidate will thrive in a fast-paced environment be solution-oriented and ensure a seamless experience for clients attendees and all involved parties.
RESPONSIBILITIES AND AUTHORITIES:
Pre-Event Planning:
Collaborate with clients and internal teams (including Culinary Front Desk Housekeeping Engineering Security etc.) to understand event goals budget and key requirements.
Coordinate the fine details of all events with clients encouraging add ons upsells bar extensions etc.
Develop and manage detailed event timelines budgets and checklists to ensure deadlines and budgets are adhered to.
Research and source appropriate vendors and suppliers based on event needs.
Negotiate contracts when possible with vendors & suppliers ensuring favorable terms and service agreements.
Coordinate all logistics including transportation catering equipment rentals linens and event staffing.
Oversee the creation and design of event materials including invitations programs signage and promotional items.
Ensure that all AV needs are executable in-house or outsourced when necessary.
Develop and share with the team a risk mitigation plan including contingency plans for any potential issues or disruptions such as elevator failure inclement weather etc.
Work with the rest of the event team to create BEOs and floor plans.
Attend and contribute toBEO meetings.
Conduct site visits
Day-of Event Operations:
Oversee all aspects of the event on-site to ensure smooth execution.
Supervise event set-up including decor signage vendor coordination and tech setup.
Manage event staff and captains assigning tasks ensuring they are trained and informed and maintaining a positive professional atmosphere.
Fulfill all duties of banquet manager.
Act as the primary point of contact for vendors clients and attendees during the event troubleshooting issues and ensuring any problems are resolved promptly.
Monitor event timelines and adjust as necessary to stay on track.
Ensure all event components (e.g. food AV dcor etc) are on time and executed to the clients satisfaction.
Handle post-event wrap-up including coordinating clean-up and ensuring all equipment is returned.
Qualifications:
Experience in Event Management Hospitality Marketing or related field preferred.
Proven experience as an Event Manager Coordinator or similar role with at least 3 years of experience in both pre-event planning and day-of operation is preferred.
Strong organizational and time-management skills with the ability to manage multiple events or tasks simultaneously.
Exceptional communication skills both verbal and written with the ability to work effectively with clients vendors and team members.
Problem-solving skills and the ability to remain calm under pressure.
Proficiency in event planning software and tools including but not limited to Prism Delphi Micros Tripleseat and Microsoft Office Suite.
Ability to work flexible hours including evenings and weekends as needed.
Knowledge of budgeting and financial management for events.
Experience with large-scale events (conferences festivals galas).
Fluency in multiple languages is a plus.
Salary:
$75000.00 - $82000.00
Required Experience:
Manager
Employment Type
Full-Time
