Site Coordinator
Site Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
At Azenta new ideas new technologies and new ways of thinking are driving our future. Our customer focused culture encourages employees to embrace innovation and challenge the status quo with novel thinking and collaborative work relationships.
All we accomplish is grounded in our core values of Customer Focus Achievement Accountability Teamwork Employee Value and Integrity
Job Title
Site CoordinatorJob Description
How Youll Add Value
The Site Coordinator is responsible for the front desk management and performing general office functions in a variety of administrative and clerical duties. In addition this position is expected to provide exceptional support to clients and professionally assist them during their visit to the organization. The Site Coordinator will complete clerical assignments while using independent judgment in completing activities.
What Youll Do
- Be present at the front desk to greet visitors notify relevant people of their arrival and assist with inquiries
- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.
- Responsible for overseeing all customer visits on-site ensuring all preparations are in place prior to the visit and meeting with the support team within Azenta to understand requirements e.g. meeting rooms food tours etc.
- Sr Site Leadership support
- Compose and distribute meeting notes routine correspondence or reports such as presentations expenses Purchase Orders Vendor Setup and monthly reports.
- Key lead on the social impact committee and support the HR lead/other leaders in arranging engagement events e.g. On-site town halls holiday party family day.
- Manage details of site employee engagement events.
- Prepare format edit and distribute a variety of routine and complex correspondence reports memorandums and forms.
- Support Azenta leaders visiting SMS Indianapolis and Plainfield sites e.g. travel arrangements reserving office/workspace plan lunches showing visitors around the site to ensure they know where facilities are (e.g. restrooms break rooms) checking in with leaders to ensure there arent any additional requirements needed before and during the visit.
- Open read route and distribute incoming mail or other materials and answer routine letters.
- Make copies of correspondence or other printed material.
- Enter retrieve review or modify data in company databases and other software programs.
- Maintain a filing system for records reports and other documents such as the MS Teams resource portal.
- Support Executive Assistant with site leadership-related administrative tasks.
- Other duties as assigned.
What You Will Bring
- High School Diploma or GED.
- 2-3 years experience in a professional office setting with previous administrative experience preferred.
- Experience with MS Office Software (Excel Word PowerPoint Outlook).
- Excellent customer service skills.
- Professional appearance and presence.
- Excellent interpersonal organizational oral and written communication skills.
- Strong attention to detail.
- Phone coverage experience.
- Ability to multi-task.
- Ability to remain calm under pressure.
Physical Requirements
- Must be able to lift 25 pounds on a regular basis.
Your Working Conditions:
- General office setting
- Location: Indianapolis
This position does require the incumbent to walk around the building to distribute mail and/or complete clerical assignments in other departments
If any applicant is unable to complete an application or respond to a job opening because of a disability please email at for assistance.
Azenta is an Equal Opportunity Employer. This company considers candidates regardless of race color age religion gender sexual orientation gender identity national origin disability or veteran status.
Required Experience:
IC
Employment Type
Full-Time
