C-UAS Executive Assistant
C-UAS Executive Assistant
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$ 100000 - 100000
1 Vacancy
Job Description
Date Posted:
Country:
United States of AmericaLocation:
AZ863: 3292 East Hemisphere Loop 3292 East Hemisphere Loop Building M07 Tucson AZ 85706 USAPosition Role Type:
OnsiteU.S. Citizen U.S. Person or Immigration Status Requirements:
The ability to obtain and maintain a U.S. government issued security clearance is required. U.S. citizenship is required as only U.S. citizens are eligible for a security clearanceSecurity Clearance:
DoD Clearance: SecretAt Raytheon the foundation of everything we do is rooted in our values and a higher calling to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of todays mission and stay ahead of tomorrows threat. Our team solves tough meaningful problems that create a safer more secure world.
Raytheon is seeking a highly motivated and seasoned Administrative Assistant to provide support to the C-UAS Sr. Director under time constraints in a fast-paced work environment and can multi-task. The candidate must be a self-starter detail-oriented technically savvy and possess excellent organizational skills as well as excellent written and verbal communication skills. The role performs a wide range of administrative tasks and takes ownership of different tasks that may come up. This role also requires a high level of professionalism and the ability to maintain discretion and confidentiality of information.
What You Will Do
- Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization proactively looking ahead and adjust or deconflict often using their understanding of communicated and understood priorities to make decisions.
- Proactive email management and alerting to executives priority actions.
- Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within enterprise and portfolio and proactively create a support infrastructure for effective coordination.
- Assist in the preparation of agendas briefings correspondences PowerPoints and spreadsheets.
- Orders supplies and meals for Staff Meetings and All Hands meetings and other events as needed.
- Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.
- Process expense reports and invoices in a timely manner in accordance with company policies and procedures.
- Schedule and coordinate logistical details for virtual meetings face-to-face meetings and team events such as agendas guest speakers conference rooms virtual recording and virtual break out rooms (via zoom) catering digital technology support and more.
- Proactively support the team with necessary information flow & proper distribution to the department (emails staff meetings skip levels all hands town halls one-on-one meetings team events)
- Schedule and attend staff meetings and all hands record and distribute meeting notes capture action items execute assigned tasks and handle other routine communications. Support other meetings as needed to capture notes.
- Support team documentation activities: ensuring all documentation is up-to-date organized and accurate including email distribution lists shared files Teams channels organizational charts websites etc.
- Collaborate closely with other administrative assistants.
- Orders supplies and perform other administrative/clerical and ad-hoc tasks as assigned.
- Create Staff meeting agendas track action items and coordinate Teams folders
- Demonstrate effective time management and organizational skills ensuring attention to detail while being responsive to customer needs.
- Collaborate as a proactive team player maintaining flexibility and a results-oriented approach in a fast-paced dynamic environment while also being capable of working independently with minimal supervision.
- Utilize strong written and verbal communication skills
- Manage conflicting priorities and deadlines efficiently balancing multiple tasks while meeting organizational goals and timelines.
- Minimal travel could be required for this role to support staff meetings outside of Tucson AZ
Qualifications You Must Have
- Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years relevant experience
- Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position
Qualifications We Prefer
- Microsoft Office Experience: email and calendar management Word Excel and PowerPoint applications
- Experience booking travel and working with expense reports.
- Experience as an executive assistant or senior administrative assistant
What We Offer
- Our values drive our actions behaviors and performance with a vision for a safer more connected world. At RTX we value: Trust Respect Accountability Collaboration and Innovation.
- Not Relocation Eligible Relocation assistance not available
Please consider the following role type definition as you apply for this role.
- Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees as they are essential to the development of our products.
- This position is an onsite role located in Tucson AZ
RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age disability or veteran status or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act.
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Employment Type
Full-Time
