SR Manager, Events

WHO IS USA LACROSSE

USA Lacrosse a 501(c)(3) nonprofit corporation is a Recognized Sports Organization of the U.S. Olympic & Paralympic Committee. As the governing body of mens and womens lacrosse in the United States we collaborate with passionate experts across the sport to create opportunities for people to enjoy the sport learn about the game keep participants safe and ensure everyone feels welcome. Supporting more than 425000 members we provide national leadership structure and resources to fuel and unify the sports growth and enrich the experience of its players coaches officials parents and program leaders.

USA Lacrosse believes a diverse team best positions our organization to fulfill its mission. We strive to attract and maintain a team of talented and dedicated professionals who represent the diverse nature of our membership and the national lacrosse community. We are committed to a team culture that ensures everyone feels welcomed valued included and heard.

Mission

As the governing body of lacrosse in the United States USA Lacrosse fuels the growth enriches the experience and fields the best National Teams.

Core Values

• We Influence - Written and Verbal Communication
• We Serve - Customer Focused
• We Create & Innovate - Creativity
• We Collaborate - Peer Relationships
• We are Humble & Honest - Integrity and Trust
• We Embrace Individuality - Diversity
• We Have Fun Work Hard and Play Hard

If this aligns with who you are and what you are looking for in an organization keep reading.

POSITION SUMMARY

USA Lacrosse is looking for an experienced events professional to join our team as our SR Manager Events. In this role you will work collaboratively with the Director Events and Events team to lead the planning coordination administration and execution of USA Lacrosse events. This role is crucial in the management of event schedules participant registration venue coordination and ensuring internal alignment across departments so the events is hosted as envisioned. USA Lacrosse hosts a wide range of events - from events showcasing our National Teams to hosting national competitions to regional academies all playing a pivotal role in moving our Mission forward and ensuring exceptional attendee experiences.

If you are an experienced events professional who is a thoughtful hands-on leader with a keen eye for detail able to maintain composure under pressure while thinking on your feet this could be a great opportunity for you. We are looking for someone who wants to be part of a high functioning team of passionate and dedicated professionals who always look to deliver an exceptional attendee experience while growing the sport of lacrosse by increasing exposure and access.

A Typical Day Looks Like

Event Services & Coordination

• Builds and manages comprehensive event schedules including timelines activation schedules event staffing and internal deliverables ensuring alignment with event goals department standards/guidelines and venue operations.
• Manages ongoing registration communications providing timely updates to participating teams vendors and internal team members as needed.
• Partners with the Director Events to support venue negotiations and the RFP process helping with the management of key operational and logistical terms to ensure alignment with organizational goals and objectives. This includes serving as the primary contact for venue partners.
• Collaborates with internal teams (i.e. Marketing and Partnerships) on key event details timelines selling opportunities and audience priorities ensuring accurate and timely creation of event collateral and rollout of communications.
• Provides budget oversight in collaboration with the Director Events including tracking expenditures reconciling costs and offering informed recommendations.

Event Administration & Execution

• Maintains and updates internal planning documents including standard operating procedures (SOPs) production timelines and shared trackers across events.
• Serves as a liaison between the Events team and internal departments to ensure clarity on timelines responsibilities expectations and priorities.
• Provides internal planning support for other department events based on event type (i.e. Regional Academies). This includes communication of logistics and organization of event materials for onsite delivery and event execution.

Reporting Evaluation & Standardization

• Supports data collection efforts included but not limited to attendance tracking post-event surveys and feedback loops across teams. This includes using this data to prepare reports to be presented to the VP Corporate Partnerships and/or the leadership team (LT).
• Assists in the development of recap reports including making recommendations based on event takeaways to increase efficiency and improve the overall attendee experience. This includes updating SOPs timelines and planning tools as needed.
• Supports a collaborative team-first culture where open communication poise under pressure proactive problem-solving and clear follow-through are the norm.

Is ThisYou

• Five (5) to seven (7) years of experience in event planning and/or management; previous work experience in the sports entertainment or hospitality industry a plus.
• Previous working experience for an association non-profit member based or governing body a plus.
• Intermediate to advanced computer skills with working knowledge of Microsoft 365 products including Outlook Word Excel and PowerPoint.
• Enthusiastic go-getter with a roll up your sleeves and get it done attitude.
• Ability to work both independently and as part of a collaborative team in a fast-paced hybrid (in office and remote) dynamic environment.
• Strong organizational skills attention to detail follow up/through skills and ability to meet deadlines.
• Ability to think on their feet maintain composure and pivot as needed to ensure all runs seamlessly with no to minimal disruptions to the execution of the event.
• Comfortable managing others and giving directions in an event setting.
• Excellent communication skills including written verbal and interpersonal.
• Strong collaboration skills including the ability to work with different types of personalities.
• Ability to exercise the appropriate level of discretion and judgment with the capability to maintain confidentiality of sensitive and proprietary information and materials.
• Ability to be flexible with your work schedule including availability to work nights and weekends based on event needs. This will include overnight travel for USAL events.
• Must possess a valid drivers license with a clear record for domestic travel for USAL events. This includes the ability to rent and drive a rental vehicle for business purposes.
• Willingness to learn about the sport of lacrosse and appreciate the need to develop grow and fuel the growth of the sport with diversity equity and inclusion in mind.
• Ability to align with USA Lacrosses Mission Vision and Values and Strategic Plan to support our initiatives and organizational goals.

Expected Hours of Work

This position is generally expected to work Monday through Friday from 8:30am to 5:00pm requiring longer hours including weekend and evening work for events based on business needs and schedule. This is a hybrid position and works from the headquarters office in Sparks MD three (3) days a week with the flexibility to work from home two (2) days a week.

Compensation & Benefits Overview

The total compensation pay range (inclusive of base salary plus annual incentive pay potential) for this position is $71500 to $77000 commensurate with experience.

USA Lacrosse offers a competitive benefits package including but not limited to:

• Medical Dental and Vision insurance offering multiple options for Medical and Dental (eligible the first of the month following 30 days of employment).
• Company paid Life and AD&D at one times an employees annual salary up to $50000 and company paid Long Term Disability (LTD) at one year of employment.
• 403(b) retirement plan (eligible immediately upon hire) including a 4% employer contribution at one year of employment.
• Generous PTO company paid holidays bereavement jury duty and parental and maternity leave.
• Additional voluntary insurance options such as supplemental benefits through Colonial and Nationwide pet insurance.
• Discounts on USA Lacrosse merchandise.
• Free onsite gym at HQ office.
• Free parking.

Travel Requirements

Travel may be necessary up to 30% of the time (local regional). Travel would involve the following mode(s) of travel: car train or air. Some out of area and overnight travel may be expected.

EEO Statement

USALacrosse is an Equal Opportunity Employer committed to providing an environment of mutual respect. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) parental status national origin/ancestry age disability genetic information (including family medical history) political affiliation military status veteran status or any other status/characteristic protected under federal state or local law. USA Lacrosse believes diversity and inclusion among our team is critical to our success as an organization and we seek to recruit develop and retain the most talented people from a diverse candidate pool.