Administrative Assistant
Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Community Administrative Assistant
Scope: The Community Administrative Assistant provides administrative support to the Executive Director.
Organizational Structure: Reports to Executive Director
Position Status: Full-Time Non-Exempt
Responsibilities:
- Provides administrative assistance such as writing and editing e-mails drafting memos preparing communications organizing meetings including scheduling sending reminders and organizing catering when necessary on the executive directors behalf
- Assist with the administration of human resource programs including but not limited to payroll compensation benefits and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity recognition and morale; occupational health and safety; and training and development.
- Assist with ensuring resident satisfaction including admission paperwork and process monthly billing and explanations grievance resolution customer service etc...
- Assist with physical and digital files for residents and their documents in confidence and in compliance with policies regulations and applicable law.
- Participate in month-end close processes of accrual preparation and analysis of general ledger and monthly financials in conjunction with Executive Director.
- Supervise Concierge operations train staff performing Concierge functions. Provides and coordinates coverage as needed.
- Assist with accounts receivable and accounts payable functions of the community in confidence and in compliance with poIicies regulations and applicable law.
- Establishes and maintains an ongoing positive working relationship with all parties including outside contacts.
- Oversee maintenance of office equipment and keep inventory of office supplies
- Other duties as assigned.
Qualifications:
- Proven experience as an Executive Assistant or similar role.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in office software Excel Power Point and Word and the ability to adapt to new technologies.
- High level of discretion and confidentiality.
- Detail-oriented with a proactive and positive attitude.
- Bachelors degree or relevant professional certification is a plus.
- Ability to work independently and collaboratively in a fast-paced environment.
Physical Requirements:
- Occasional walking or standing
- Must be able to perform work both inside and outside which requires stooping bending and lifting of approximately 25 lbs.
Employment Type
Full-Time
