Office Manager- Fallsway
Office Manager- Fallsway
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1 Vacancy
Job Description
Pay Rate: $23.50 per hour
Villa Maria Behavioral Health Clinics provide mental and behavioral health services to children adults and families across Maryland. These services include individual counseling family counseling psychiatric evaluation social and coping skill development addiction counseling and treatment and medication management.
Catholic Charities of Baltimore Villa Maria Behavioral Health is currently seeking an Office Manager who will manage clerical secretarial and administrative staff assigned to the department to ensure efficient support of management and professional staff and of all administrative/clerical functions. The work schedule is Monday-Friday 8:00am-4:00pm 37.5 hours per week.
JOB DUTIES & RESPONSIBILITIES:
- Supervises assigned staff to ensure efficient operations. Provides general supervision to department secretaries and
administrative assistants. - Effectively assigns administrative tasks to ensure that department needs are met. Trains staff and assigns all duties.
- Oversees the collections and distribution of materials and information for therapists psychiatrists and administration for all sites. Supervises Intake Specialists Administrative Assistants and Secretaries.
- Provides direct administrative support to the Director and Assistant Director including secretarial and administrative
tasks. May support other professional staff in administrative functions that cannot be assigned to subordinates due to
confidentiality time constraints etc. Coordinates psychiatric appointments and maintains appointment schedules for
Psychiatrists. Collects and distributes weekly volume of service statistics for psychiatrists and ensures the distribution
and receipt of monthly VOS payroll documentation for zero-based employees. - Performs other duties as assigned.
MINIMUM QUALIFICATIONS / REQUIREMENTS:
- High school graduate with 7 years experience in administrative support OR
- an A.A./Bachelors degree and three years support to an administrator or department head and one-year supervisory experience.
- Current drivers license with 3 (three) points or less required.
REQUIRMENTS & ABILITIES:
- Requires knowledge of modern business practices procedures and equipment.
- Effective supervisory skills to train motivate and monitor staff.
- Effective oral and written communication skills in contacts with staff and clients.
- Requires effective organizational and time management skills to coordinate and prioritize subordinate activities and to complete office management functions. Requires attention to detail in monitoring or completing data collection and reporting activities.
- Ability to use computer systems and software necessary to perform position functions including advanced skills in Microsoft Windows Word Excel and Access programs in order to create documents and reports.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
- Must be able to move freely and efficiently between locations which may or may not be accessible to individuals with physical disabilities.
- Position requires intermittent standing sitting walking and physically capable of lifting and moving files/supplies/equipment up to 25 lbs.
- Must be able to tolerate periods of significant job-related stress.
We offer a wide range of benefits to meet the ever-changing needs of our employees including but not limited to:
- Health/Dental/Vision
- Vacation/sick/holiday pay
- 403(b) Retirement Plan with a discretionary employer contribution
- Tuition Advancement
- Paid Parental Leave
Join Catholic Charities of Baltimore where you will be an important member of a trauma-informed care organization that promotes a culture of safety empowerment healing and self-care and that believes that every person has infinite worth and promise.
Catholic Charities is an equal opportunity employer
Required Experience:
IC
Employment Type
Full-Time
