Academic Department Coordinator - College of Computing
Academic Department Coordinator - College of Computing
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1 Vacancy
Job Description
The Academic Department Coordinator is responsible for the coordination and the quality of the administrative work for the departments in the College of Computing; they have a variety of responsibilities in which discretion and judgment concerning procedures to use or policies to follow are required. This role works closely with the Unit Head to manage departmental operations. Principal duties include assistance with course scheduling faculty requests and inquiries student requests and inquiries budget management event planning general office management and supervision of student workers.
Job Classification & Benefits:
C3 Level. Minimum starting wage of $19.52 per hour
Essential Functions:
Responsible for the coordination and the quality of the clerical work for the College of Computings departmental offices which includes providing information opening and routing incoming mail as well as preparing outgoing mail and bulk mailings; taking minutes; typing memos and other correspondence; maintaining the office filing system.
Support the office in one or both departments to handle student requests and related processes.
Provide administrative support including scheduling and calendar maintenance.
Responsible for creating maintaining and updating filing information record keeping systems; paper and/or computer.
Compile and logically format statistical data and reports.
Provide support to 1st and 2nd-year tenure track faculty affiliate faculty visitors and adjuncts including office space keys nameplates and computer access.
Disseminates information that may require explanation and interpretation of established university and College of Computing policies and procedures and directs individuals to sources of additional information.
Monitor departmental budget reports and reconcile the reports with the departments records.
Generate reports memorandums correspondence presentation materials brochures spreadsheets and graphics and other similar materials.
Supervise student employees.
Coordinate all clerical duties associated with staff searches.
Coordinate/monitor grade processing.
Responsible for ordering office supplies; processing various university forms.
Process student employee payroll and maintain appropriate records monitoring available dollars.
Maintain/schedule for orientation/advising/special projects/programs/events for department.
Acts as liaison between department chair deans office faculty staff students and outside organizations.
Perform and coordinate scheduling tasks and support services associated with preparing and making arrangements for major meetings conferences exhibits travel or other related duties for both internal and external contacts.
Assist travel arrangements for faculty.
Assist in academic scheduling of courses classrooms times and faculty.
Other related duties as assigned.
Non-Essential Functions:
Order textbooks for faculty.
Coordinate student evaluation process for faculty.
Maintain unit intranet files and data storage.
Maintain syllabi records.
Required Qualifications:
- High school graduate or equivalent.
- Minimum of three years of relevant work experience.
- Experience with various computer software applications such as Microsoft Office and/or equivalent.
- Demonstrated experience to successfully operate office equipment.
- Data entry experience.
- Typing and spelling competency with grammar and proofreading skills.
- Possess strong verbal and written communication skills.
- Demonstrated experience to successfully provide quality customer service
- Demonstrated experience to successfully work independently organize own work and coordinate work activities of others.
- Ability to work under pressure and meet deadlines.
- Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
- Ability to successfully maintain positive intercultural and interpersonal relationships.
Preferred Qualifications:
- Bachelors degree or some college course work.
- Experience in higher education.
- Experience working with online databases and filing systems.
- Supervisory experience preferred.
Supervision Received:
Receives general instruction from a designated supervisor but is generally expected to work independently.
Supervision Exercised:
Hire train supervise schedule and coordinate the work of student employees and may act as lead worker to other PSS staff members within the department/unit/division.
Working Conditions:
Normal office environment. 8am-5pm M-F.
How to Apply:
Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting please contact Alison Hodgson . If you need technical assistance please contact Human Resources at .
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline:
Application closes June 22 2025. This posting may be closed at any time at the discretion of the University.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008) Section 504 of the Rehabilitation Act of 1973 and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request.See TDD Callers: Call Michigan Relay Center at 711 (in State) or 1- (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer which includes providing equal opportunity for racial and ethnic minorities women protected veterans and individuals with disabilities. University policy extends protections to additional identities.
Required Experience:
IC
Employment Type
Full-Time
