Payroll Coordinator
Payroll Coordinator
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$ 71333 - 91041
1 Vacancy
Job Description
Summary
- Are you an organized detail-driven professional with a passion for accuracy and process The City of Medford is hiring a Payroll Coordinator to play a vital role in ensuring our employees are paid accurately and on time. In this role youll manage payroll processing reconcile benefit accounts handle complex deductions and serve as a go-to resource for payroll-related questions across departments.
This is an excellent opportunity for someone who thrives in a fast-paced deadline-driven environment and enjoys work that makes a direct impact. If youre experienced in payroll comfortable with Excel and eager to work with a supportive collaborative team we encourage you to apply!
Required Education and Experience:
- Graduation from high school or GED equivalent; and
- Three (3) years of increasingly responsible administrative payroll accounting and analysis experience.
- Bachelors degree in accounting business administration or other specific area of study as deemed applicable may substitute for two (2) years of experience.
Available Schedule:- 8 hours daily Monday - Friday
Compensation & Information on Benefits
This position is part of the Non-Represented employee group.
Learn more about our benefits HERE.
**Scheduled salary increases and a 2.5% Cost of Living Adjustment (COLA) are anticipated effective July 1 2025**
The anticipated hiring range forthePayroll Coordinatorposition is $34.29(first step) to $36.01or $37.81(second or third step).The City of Medford determines starting pay based on an evaluation of relevant education experience andqualifications as provided by the applicant in their application materials alongside others who perform work of comparable character consistent with the Oregon Equal Pay Act. Six steps are included in this salary range allowing opportunity for annual movement through the steps.
Healthcare Benefits:- Medical vision and dental benefits for employee and family paid at 100% by the City with the opportunity to buy-up to a lower deductible plan
- Life and Accidental Death and Dismemberment insurance policy value of $50000 paid by the City
- Long-term disability insurance provided by the City
- Health Reimbursement Account (HRA-VEBA) contributions provided by the City
Retirement Benefits:- Oregon Public Employee Retirement System (PERS) lifetime pension after retirement at no cost to employee
- PERS is 100% fully paid as the City pays both the employer and the employees (6%) contributions
- Deferred Compensation retirement plan (Section 457 Plan) for employees retirement planning
Additional Benefits:- Paid vacation sick leave and holidays
- Employee Assistance Program (EAP)
- The Citys Wellness Program promotes physical social emotional intellectual financial and environmental wellness with various goals and challenges to participate in throughout the year. Employees may qualify for wellness incentives by completing milestones set within the program up to $200 annually
- Access to the Citysfully equipped fitness center24/7
Examples of Job Duties
Essential Functions of the Position:
- Receives reviews verifies and processes time recording documents to prepare payroll for all City employees; audits such documents for completeness accuracy and compliance with rules and regulations.
- Processes calculates and maintains records of a variety of payroll actions including wage garnishments benefits withholding overtime hours and workers compensation claims; maintains employee records for voluntary and non-voluntary deductions; prepares reports and payments for various tax financial and insurance organizations.
- Maintains and audits various computerized payroll reports and data tables.
- Performs analysis and data entry of sick leave vacation days and other types of available leave days.
- Maintains employee records for voluntary and mandatory deductions.
- Administers check printing and direct deposits.
- Assists departments and employees by providing payroll information explains procedures and answers labor contract questions pertaining to payroll.
- Prepares insurance premium statements for payment; updates insurance changes for City employees.
- Prepares termination checks in accordance with Bureau of Labor and Industries (BOLI) laws.
- Prepares insurance premium statements for payment.
- Clarifies statutes labor agreements and policies regarding employee wage and benefit structure and processes benefit change forms.
- Reconciles the Cafeteria Plan and serves as a liaison to outside government and other agencies.
- Reconciles voluntary and mandatory paycheck deductions and issues payments to vendors.
- Coordinates the integration of Workers Compensation and sick leave payments.
- Scope of the assigned area will depend on departmental and/or citywide operational structure and is at the discretion of the Chief Financial Officer.
Other Functions of the Position:- Performs other duties as assigned to support the overall function of the department and organizational goals.
- Demonstrates regular reliable and punctual attendance.
- Upholds the values of the organization and has strong customer service orientation.
- Handles job stress and interacts effectively with others in the workplace.
- Fosters an environment that embraces diversity integrity trust and respect.
- Is an integral team player which involves flexibility cooperation and communication.
Competencies:High Standards - Effective performers establish and model standards that guarantee exceptional quality and necessary attention to detail. They continually seek to improve processes and products and hold staff accountable for quality. They find best practices share them and then improve upon them.
Integrity - Effective performers think and act ethically and honestly. They apply ethical standards of behavior to daily work activities. They take responsibility for their actions and foster a work environment where integrity is rewarded.
Written Communication - Effective performers write clearly and concisely composing informative and convincing memos e-mails letters reports and other documents. Regardless of the format they can use the written language to convey both substance and intent with accuracy.
Relationship Building - Effective performers understand that a primary factor in success is establishing and maintaining productive relationships. They like interacting with people and are good at it. They devote appropriate time and energy to establishing and maintaining networks. They initiate contacts readily and maintain them over time. They can utilize relationships to facilitate business transactions.
Organizing & Planning - Effective performers have strong organizing and planning skills that allow them to be highly productive and efficient. They manage their time wisely and effectively prioritize multiple competing tasks. They plan organize and actively manage meetings for maximum productivity.
Work Environment & Physical Demands:
This position requires indoor office desk work that includes exposure to regular office noise and distractions adequate lighting and regulated HVAC systems in relation to temperature. Routine physical discomforts from prolonged periods of standing or sitting at a desk and focusing on a computer screen may be experienced. Tasks performed include interactions with the public and potential contact to disruptive people.
To perform this job successfully an individual must be able to accomplish each of the essential job functions satisfactorily. This position involves extended periods of sitting and standing with occasional walking crouching bending stooping twisting and turning. Adequate hearing visual acuity and the ability to communicate verbally are necessary. The employee is regularly required to operate a variety of automated office machines which include a computer printer copy machine telephone etc.Supplemental Information
IMPORTANT (Please read):
- It is important your application shows all the relevant experience you possess.
- Applications may be rejected if incomplete.
- Resumes will not be accepted in lieu of an online application; an application will be considered incomplete with a see resume response.
- Please complete the application and answer the supplemental questions thoroughly to ensure our subject matter experts can appropriately evaluate your experience as we compare applicants.
How to Apply:- Applications are only accepted online and must be received by the posted closing date/time.
- Selection procedures and timelines subject to change.
- Those selected must be able to provide proof of legal right to work in this country.
Use of AI-Generated Content in Employment Applications
Employment with the City of Medford can be competitive often there are many qualified applicants for each open position. We want to see application materials that reflect an applicants unique personality and that accurately reflect their experience. The use ofAI-generated content to complete employment applications and/or supplemental questions is discouraged and may result in disqualification. Each submission will be verified for originality and authenticity. However AI tools for grammar checking and resume formatting are permitted.
Hiring will be subject to successful completion of the following:- Criminal history background investigation
- Clear drug screen following federal law
- Professional reference check
Questions or Assistance:- If you have questions about the job posting please contact the Human Resources department at .
- For technical assistance completing your online application please contact Government Jobs at .
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VETERANS PREFERENCE:
Qualifying veterans and disabled veterans may obtain preference during the hiring and/or promotional selection process. As verification of eligibility a Discharge from Active Duty (DD Form 214 or 215) must be uploaded with the online employment application. Disabled veterans must also upload a copy of the veterans disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD Form 214 or 215.
EQUAL OPPORTUNITY EMPLOYMENT:
The City of Medford is proud to be an equal opportunity employer. We do not discriminate based uponrace religion color national origin marital status sexual orientation gender identity gender expression age ancestry status as a protected veteran physical or mental disability medical condition pregnancy genetic information or any other status protected under federal state or local law.
ADA:
The City of Medford complies with the Americans with Disabilities Act. If you consider yourself disabled and require assistance in the application process please contact or email:.
Required Experience:
IC
Employment Type
Full-Time
