Executive Assistant
Executive Assistant
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Job Description
About us
Carpentaria Disability Services is a not-for-profit organisation providing disability and therapy services for children adolescents and adults across the Northern Territory. We have been delivering innovative and flexible services for more than 50 years and are committed to a person-centred philosophy that respects the rights of individuals to make informed choices about their lives.
Description
About the opportunity
Reporting to the Executive Officer the Executive Assistant provides high-level confidential administrative support to the CEO managing a range of tasks and serving as a key liaison with internal and external stakeholders to ensure seamless operations.
Tasks and Responsibilities
- Assist the Executive Officer in delivering exceptional support to the CEO ensuring efficient and effective executive operations with the ability to manage multiple tasks.
- Manage the CEOs complex and dynamic calendar scheduling and negotiating appointments meetings and preparing relevant briefing materials and documentation.
- Coordinate and facilitate executive meetings (internal and external) by preparing agendas taking confidential minutes and tracking follow-up actions.
- Provide administrative support for the CEOs involvement in external NT/National Boards and Committees.
- Draft and prepare high quality correspondence briefing packs reports and papers as directed by the Executive Officer.
- Confidential correspondence including typing formatting and editing documents with precision and discretion.
- Maintain secure organised and accessible systems for reports records and documentation.
- Act as the point of contact for the CEO prioritising and managing access effectively
Essential Criteria
- Minimum 3 years experience providing high-level administrative support to a CEO or senior executive
- Certificate IV in Business Administration or similar relevant qualification or equivalent experience.
- Demonstrated ability to handle highly confidential and sensitive matters with discretion and professionalism.
- Strong communication and liaison skills with the ability to engage effectively with internal and external stakeholders at all levels.
- Exceptional interpersonal skills maintaining professionalism diplomacy and tact with excellent written and verbal communication abilities.
- Superior organisational skills with strong attention to detail time management and the ability to prioritise competing tasks and meet deadlines.
- Ability to build and maintain productive relationships working collaboratively in a team and independently with stakeholders at all levels.
- Advanced proficiency in Microsoft Office Suite.
- Current Ochre Card Criminal History Check NT Drivers Licence and NDIS Worker Screening Clearance
How to apply
The position description for the role can be viewed here:
To express your interest in this exciting opportunity please submit your resume and a one-page cover letter outlining your skills and experience and why you think you will be a great fit for our team.
For further information about the role please contact Kirrily Freson Director People & Learning or phone
Employment Type
Full-Time
