Project & Office Assistant
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1 Vacancy
Job Description
Company Overview
At Motorola Solutions we believe that everything starts with our people. Were a global close-knit community united by the relentless pursuit to help keep people safer everywhere. Our critical communications video security and command center technologies support public safety agencies and enterprises alike enabling the coordination thats critical for safer communities safer schools safer hospitals and safer businesses. Connect with a career that matters and help us build a safer future.
Department Overview
Software Deployment - SI International
Job Description
A Project & Office Assistant is a multi-faceted administrative professional who provides high-level support to Seniors and Project personnel and also plays a significant role in managing and coordinating projects within the office environment. This role goes beyond traditional administrative tasks requiring a strong blend of organizational skills proactive problem-solving project management aptitude and excellent communication.
Core Responsibilities and Duties
Executive Support:
- Calendar Management: Meticulously managing complex executive calendars scheduling meetings appointments and travel and anticipating potential conflicts.
- Communication Hub: Acting as a primary point of contact screening calls and emails drafting correspondence and managing information flow.
- Travel Coordination: Arranging domestic and international travel logistics including flights accommodation ground transportation and itineraries.
- Expense Management: Preparing and submitting expense reports tracking budgets and ensuring compliance.
- Meeting Preparation: Preparing agendas compiling briefing materials taking minutes and following up on action items.
- Confidentiality: Handling sensitive information with the utmost discretion and maintaining strict confidentiality.
Project Management Support:
- Project Coordination: Assisting in the planning execution and monitoring of various projects from small internal initiatives to larger strategic undertakings.
- Timeline and Task Tracking: Developing and maintaining project schedules tracking deadlines and reminding team members of upcoming tasks.
- Resource Management: Helping to allocate resources (people budget equipment) for projects.
- Communication Facilitation: Organizing project meetings distributing updates and ensuring effective communication among stakeholders.
- Documentation: Creating and maintaining project documentation reports and presentations.
- Problem Solving: Identifying potential roadblocks and proactively seeking solutions to keep projects on track.
Office Management/Administrative Support:
- Office Organization: Maintaining a tidy and efficient office environment.
- Supply Management: Ordering and maintaining office supplies and equipment.
- Vendor Relations: Liaising with vendors and service providers.
- Data Management: Organizing and maintaining physical and electronic files.
- Event Planning: Assisting with the planning and execution of company events meetings or conferences.
Basic Requirements
Key Skills and Qualifications:
- Exceptional Organizational Skills: Ability to manage multiple priorities tasks and deadlines simultaneously.
- Proactive and Resourceful: Anticipates needs takes initiative and finds solutions independently.
- Strong Communication (Written and Verbal): Clear concise and professional communication with internal and external stakeholders.
- Attention to Detail: Meticulous in all tasks ensuring accuracy and precision.
- Proficiency in Office Software: Expert user of Microsoft Office & Google Suite and potentially project management software
- Problem-Solving Abilities: Identifies issues and develops effective solutions.
- Discretion and Confidentiality: Handles sensitive information with integrity.
- Adaptability and Flexibility: Thrives in a dynamic environment and adjusts to changing priorities.
- Interpersonal Skills: Builds rapport and works effectively with diverse personalities.
- Time Management: Efficiently allocates time and prioritizes tasks.
Travel Requirements
Under 10%
Relocation Provided
None
Position Type
ExperiencedReferral Payment Plan
YesCompany
Motorola Solutions Arabia Inc. Saudi BranchEEO Statement
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex sexual orientation gender identity national origin disability veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If youd like to join our team but feel that you dont quite meet all of the preferred skills wed still love to hear why you think youd be a great addition to our team.
Employment Type
Full-Time
