Office Administrator
Office Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Who We Are
Shambaugh & Son L.P. a wholly-owned indirect subsidiary of EMCOR Group Inc. is a customer-driven single-source self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical Electrical Process Automation Refrigeration HVAC Plumbing and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3000 employees throughout 50 states from our home office in Fort Wayne Indiana.
Our success has been driven by our ability to attract and retain dedicated knowledgeable and seasoned professionals to become part of the Shambaugh team as we continue to build on our 90 year Shambaugh success story.
At Shambaugh we recognize people as our most important resource and it is our mission to produce the industrys highest level of quality services and productivity on every project in order to develop repeat customers maximize return on investment and provide professional growth opportunities for people in the organization.
Job Summary
Shambaugh & Son L.P. is seeking a Fire Protection Office Administrator responsible for performing a wide variety of customer coordinating engineering document management and administrative duties required to support the sales engineering service and inspection departments.
Essential Duties and Responsibilities
- Responsible for taking customer calls and email requests for fire protection and directing to the estimating inspection and service departments.
- Responsible for supporting the service department managing the service and inspection tracking spreadsheet processing the service weekly time sheets and submitting time to payroll department.
- Receive customer requests for service in a professional manner obtaining needed information to open work orders.
- Responsible for supporting the sales department preparing bid prequalification bid bonds certificates of insurance and workers comp certificates.
- Manage our internet-based Building Reports Bricer Compliance Engine and BSI systems to download and file inspection and testing reports.
- Responsible for supporting the engineering department preparing and submitting projects for approval and tracking and expediting permits.
- Assist engineering printing documents and preparing foremans installation packets.
- Assist the sales and engineering departments acquiring water flow test information and scheduling new flow tests.
- Responsible for general office tasks including mail distribution office and kitchenette supplies and supervision of office cleaning contractor.
- Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements work orders inspection reports and fire protection drawings.
- Track project close out procedures and send customer CARE cards.
- Always maintain confidentiality of customer and employer information
- Perform other duties as directed
Qualifications
- This position requires advanced computer usage and proficiency using Microsoft Office Suite Powerpoint Windows operating systems and strong Excel skills.
- Experience wit AS400/Trueline accounting systems is preferred but not required.
- Proven experience in multi-tasking and doing several difficult tasks at once incoming calls scheduling internal personnel emails tracking down information etc.
- Must be organized self-motivated and a strong work ethic
- Professionalism in email and over the phone
- Work hours 7:00AM 4:00PM
Pay Range: $20 - 30 per hour
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal process -- it is probably fraudulent.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#shambaugh
#LI-DF
#-Onsite
Required Experience:
Unclear Seniority
Employment Type
Full-Time
