Business Operations Specialist - EE013
Business Operations Specialist - EE013
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Job Description
Are you a tech-savvy administrator with experience documenting business requirements and procedures
Do you have experiencepreparing coordinating and presenting training exercises and/or seminars
Come join DGS as Business Operations Specialist for theDivision of Engineering & Buildings!
Title: Business Operations Specialist - EE013
State Role Title: General Admin. Supervisor I/Coordinator I
Hiring Range: $60000 - $70000
Pay Band:3
Agency: Department of General Services(DGS)
Location:Richmond VA
Recruitment Type:General Public G
The DGS Division of Engineering & Buildings (DEB) is hiring for aBusiness Operations Specialisttoprovide systems operations support coordinate DEB training efforts and provide back-up to general administrative functions.DEB assures the life health welfare and safety of occupants of buildings on state owned property by serving as the State Building Official in accord with the Virginia Uniform Statewide Building Code (COV 36-98.1). More specifically the Division does the following:
- Develops state policies and procedures on the procurement of construction services procurement of professional services and establishing state building design guidelines for economy construction practices and quality standards (COV 2.2-1132 and 2.2-4300 et seq.)
- Develops and promulgates policies procedures and accessibility standards through the Construction & Professional Services Manual (COV 2.2-1159) and assures conformance to these guidelines and standards by reviewing documents and performing construction inspections.
- Provides technical assistance to state agencies for programming design and procurement and maintains the Building Information Tracking System Electronic Document Review Virginia Construction Cost Database and Electronic Document Management.
- Manages the statewide capital outlay construction program through assistance to the Department of Planning & Budget (DPB) with Capital Budget Requests (Appropriations Act) funds distribution Maintenance Reserve allocations by supporting the Six-Year Capital Outlay Planning Advisory Committee (6PAC) (COV 2.2-1516) in management of the capital outlay construction Pool Funding Process and by providing cost estimating services to support the DPB 6PAC House Appropriations Committee and Senate Finance Committee in their capital outlay planning.
The Business Operations Specialist will support this bycoordinating various business operations to support the Commonwealth of Virginias Capital Outlay Program and State Building Official function.
Job duties include but are not limited to:
- Providing daily coordination and support for DEBs computer/systems operations including the Building Information Tracking System (BITS) Electronic Document Review (EDR) systemelectronic records management tools asset management tools the DEB website and DEBs special mailboxes and distribution lists.
- Facilitate the development of systems requirements and the documentation of operational procedures.
- Administration and support for the Virginia Construction Contracting Officer (VCCO) certification program.
- Developing presenting and maintaining slideshows handouts exercises and other materials for Division training events such as Construction & Professional Services Manual (CPSM) and VCCO seminars.
- Coordinating seminar logistics including replying to inquiries from enrolled and prospective agencies creating reports for evaluation of seminar participation and feedback creating electronic polls and surveys and validating and issuing certificates of attendance.
- Prepare and publish the DEB newsletter including compiling articles provided by others detailing information about upcoming seminars listing recent VCCO certifications and listing DEB notices and form updates.
- Provide back-up support for other DEB administrative staff.
This position is located in Richmond Virginia and eligible for a hybrid telework schedule (telework up to 2 days/week)after the completion of a Telework Agreement.
Weve got great benefits!
DGS offers excellent health benefits at affordable pricing pre-tax spending accounts paid life insurance paid Short- and Long-Term Disability benefits paid holidays vacation and other leave benefits wellness programs and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally supplemental bus passes ride share or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.
Minimum Qualifications
- Experience in preparing coordinating and presenting training exercises and/or seminars.
- Experience in developing and documenting functional requirements for various aspects of business systems including creating mock-ups for system improvements and reports.
- Experience in the development and execution of plans for thorough testing of system upgrades prior to operational release.
- Knowledge and experience in the design administration and use of web-enabled document/records management systems database management systems and menu-driven programs for entering managing and compiling reports on project data.
- Experience with word processing spreadsheet presentation and database software including the ability to independently create review and edit a wide variety of forms reports and other documents.
- Excellent customer service interpersonal and communication skills.
- Ability to prioritize multi-task and schedule workload to meet both normal completion schedules and special deadlines.
- Ability to work independently and exercise judgment.
Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.
The selected candidate must also pass a criminal background check.
Additional Considerations
- VCCO or ICC Permit Technician certification.
- Administrative work experience in architecture engineering and/or construction.
- Knowledge of the functions of a variety of agencies of the Commonwealth.
- Experience in administering training and certification programs.
- Experience with BITS and/or Bluebeam.
Special Instructions
The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application.
Online applications should be submitted via .
Fax e-mail or mail applications will not be accepted. For assistance or computer access please visit your local Virginia Employment Office or contact our office or .
You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received but this position may be closed at any time after June 17 2025.Please refer to the Your Application page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at for assistance.
Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employees Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
The selected candidate must pass a criminal background check.
The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups individuals with disabilities veterans and individuals with AmeriCorps Peace Corps and other national service experience are encouraged to apply.
In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found atAHP Letteror by calling DARS at .
Note:Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.
Contact Information
Name: DGS Human Resources
Phone:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
