Human Resources Specialist

Nogales Unified School District #1

SPECIALIST HUMAN RESOURCES

Purpose Statement:

The job of SPECIALIST HUMAN RESOURCES is done for the purpose/s of ensuring that personnel procedures conform to district policies; coordinating department functions; providing information to potential applicants on positions within the district; maintaining records of employee status; providing information to employees within the district; documenting information and ensuring processing of district/state/federal required reports; processing applicants efficiently; and directing other employees as may be required.

This job reports to HUMAN RESOURCES DIRECTOR

Essential Functions

• Assists in coordinating office activities for the purpose of ensuring required processes occur and deadlines are met.
• Assists in planning organizing and developing programs (e.g. professional growth activities classification studies fingerprint process Parapro Testing Substitute Teachers etc.) for the purpose of ensuring compliance with District state and/or federal requirements and meeting the educational objectives of the District.
• Composes documents (e.g. correspondence agenda minutes bulletins reports etc.) for the purpose of communicating information to school and district personnel the public state officials etc.
• Conducts recruitment activities (e.g. job posting job fairs newspaper advertising) for the purpose of recruiting qualified applicants into open positions within the District.
• Conducts requests for background investigations for the purpose of complying with policy and regulation when hiring new employees into the district.
• Coordinates employment process (e.g. recruitment interviewing etc.) for the purpose of complying with all district state and federal regulations.
• Informs personnel regarding a variety of procedures and program requirements (e.g. certification hiring process) for the purpose of providing necessary information taking appropriate action and/or complying with established guidelines.
• Maintains a variety of employment files (applicants seniority and eligibility lists test scores etc.) and records compiling pertinent employee information (e.g. salary probationary period eligibility etc.) for the purpose of ensuring accuracy of employees compensation maintaining eligibility for position and complying with all federal/state/district regulations.
• Monitors a variety of processes (e.g. application eligibility etc.) for the purpose of ensuring efficient processing of applicants and employees in addressing position requirements and adhering to legal and/or administrative requirements.
• Monitors performance based proficiency tests for the purpose of developing job related testing of applicant skills.
• Prepares various reports and related documents (e.g. agenda items recruitment packages conference schedules etc.) for the purpose of providing documentation and information to others.
• Processes documentation (e.g. applications changes in employment status credential renewals certification fingerprints special projects etc.) for the purpose of disseminating information to appropriate parties.
• Processes personnel paperwork (e.g. applicants employees) for the purpose of ensuring that individuals who are employed/terminated are processed correctly and accurate information and data is maintained in the file and database.
• Processes requisitions for the department for the purpose of ensuring adequate equipment and services are obtained and within budget.
• Provides excellent customer service to applicants volunteers employees and community members for the purpose of ensuring questions inquiries and concerns are handled in a friendly and efficient manner.
• Provides orientations to new personnel (e.g. employment packages etc.) for the purpose of ensuring employees are knowledgeable of current practices and administrative processes.
• Screens employment applications for the purpose of assessing applicant qualifications.

Other Functions

• Assists other personnel for the purpose of supporting them in the completion of their work activities.
• Participates in meetings workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Responds to inquires for the purpose of providing information and/or direction.

Job Requirements:

SKILLS are required to perform multiple technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment planning and managing projects preparing and maintaining accurate records record keeping using pertinent software applications (MS Word Excel) quality customer service skills analytical skills interpersonal skills.

KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: business telephone etiquette computer operation/skills concepts of grammar and punctuation office methods and procedures pertinent codes policies regulations and/or laws bilingual (english/spanish) helpful human resource practices/regulations.

ABILITY is required to schedule a number of activities meetings and/or events; often gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. In working with others problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities communicating with diverse groups maintaining confidentiality setting priorities working as part of a team working with detailed information/data working with frequent interruptions working with flexible schedule - some overtime required.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a small work unit; and tracking budget expenditures. Utilization of some resources from other work units is often required to perform the jobs functions. There is some opportunity to effect the Organizations services.

Working Environment

The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting 10% walking and 10% standing. This job is performed in a generally clean and healthy environment.

Education:Associate of Arts degree and four years of progressively responsible experience in an office setting preferably in human resources or eight years of progressively repsonsible experience in an office setting preferably in human resources or any other combination of education and experience that meets organizations prerequisite requirements.

Job related experience with increasing levels of responsibility is required.

Required Testing Certificates & Licenses

None specified None Required

Continuing Educ. / Training Clearances

None specified Criminal Justice Fingerprint/Background Clearance

FLSA Status

Approval Date

Salary Grade

Non Exempt

Classified 9

Job description available upon request

Required Experience:

Unclear Seniority