Accounts Payable Specialist

Job Title:Accounts Payable SpecialistLocation:Business OfficeJob Group:Non-Union Support StaffPay Level:Non-Exempt Pay Grade 21Reports To:Senior Accounting Manager Summary: We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team. The ideal candidate will thrive in a fast-paced environment and possess excellent organizational and multitasking skills necessary to manage a high volume of accounts payable transactions. This role requires accuracy efficiency and a commitment to maintaining strong internal controls. Essential Duties and Responsibilities: Other duties may be for the Accounts Payable functions: Process a high volume of authorized purchase orders and invoices ensuring timely and accurate entry into the financial system. Prepare verify and distribute checks for payments; ensure timely disbursement of funds. Maintain and organize records by filing paid invoices and supporting vendor invoices and statements; resolve discrepancies in coordination with vendors and internal invoices related to bond-related expenses ensuring compliance with applicable vendor files including but not limited to: contact information policy or account numbers and general processing procedures. Responds to vendor inquiry regarding monthly vendor statements to payments and follows up on outstanding accurate organized filing system of paid and unpaid invoices and purchase vendor files and ensures that all necessary W-9 forms are current and on for assigned projects including but not limited to:Preparing annual 1099 documents and related schedules for IRS fixed asset inventory by keeping copies of invoices for all new purchases that will be added to the annual fixed asset in the compilation of information for the annual current payment and renewal of the Chittenden County Solid Waste (CCSW) of pre-school technology upgrades and -training with other positions in the Business perform other bookkeeping responsibilities such as but not limited to perform other duties as Responsibilities: The ability to work in a collaborative team environment is essential to the employees successful job performance. The ability to perform duties with awareness of all District requirements and School Board policies is essential. Regular attendance in accordance with the established work schedule is Requirements: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are typical of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and/or Experience: High school graduate or completion of GED Associates degree preferred. Two or more years accounting/bookkeeping experience desired. Language Skills: Ability to read and interpret documents such as operating and maintenance instructions safety rules and procedure manuals. Ability to develop and write routine and correspondence. Ability to effectively speak with individuals or before Skills: Ability to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume. Ability to apply concepts of basic Skills: Ability to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Demonstrated ability to deal with problems involving several concrete variables in standardized situations is Skills and Abilities: Demonstrated proficiency with technology and the use of the internet word processing and excel. Effective organizational and time management skills and the demonstrated ability to manage multiple tasks are required. The ability to communicate clearly and concisely both orally and in writing is essential. Demonstrated high attention to detail and accuracy. Ability to maintain confidentiality and exercise discretion in handling sensitive financial information. Ability to perform duties with awareness of all District requirements and School Board policies as it relates to the job responsibilities is essential. Demonstrated ongoing commitment to workplace diversity sustainability and delivering exceptional customer service is Demands: The physical demands described here are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations as defined by the District may be made to enable individuals with disabilities to perform the essential performing the duties of this job the employee is regularly required to sit talk see and hear. The employee is occasionally required to walk stand and reach with hands and arms. The incumbent must demonstrate manual dexterity to operate a computer adding machine phone and other office machinery. The employee must occasionally lift and/or move up to 50 pounds such as cases of computer paper. Specific vision abilities required by this job include close vision and depth perception. The employee may occasionally be asked to travel to other work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential work is performed in an office setting and in a highly visible location requiring constant interaction with the public and District personnel. The individual is responsible for safeguarding confidential sensitive communications and information. The noise level in the work environment is usually moderate. The position demands meeting deadlines with severe time constraints.

Required Experience:

Unclear Seniority