After School Program Coordinator
After School Program Coordinator
Posted on :
13-06-2025
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1 Vacancy
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Job Description
Job Responsibilities
- Learns follows and enforces all policies and procedures of the after school program all applicable school policies and
- procedures and all applicable child care licensing requirements and ensures all affected persons (staff students parents
- volunteers etc.) know and understand these policies and procedures.
- After School Program Coordinators are required to work at Hardin Park / Parkway during operation of the holiday/snow day
- program when schools close. This requires having an adequate car and be willing to drive in inclement weather
- conditions.
- When corresponding with the children speak with them face to face treat them with respect listen to what they say children should feel welcome and comfortable.
- Supervises Itinerant Program Coordinators group leaders and volunteers to ensure active supervision of students good
- implementation of activities and a safe healthy well organized program. Ensures safe and appropriate student behavior.
- Directly performs duties of group leaders as circumstances require. Assists in timesheets and makes sure staff works only the allotted time for the position provides orientation
- for new staff as needed conducts performance evaluations of group leaders and other on-site staff.
- Plans reports and implements activities for the after school program.
- Ensures accurate and timely reporting of attendance and activities.
- You are required by licensing law to report all accidents/incidents requiring a doctors care to the Assistant After School Director
- within 24 hours. Also report any accident or incident in which you feel a parent may contact a supervisor or principal. In any situation in which you are unsure contact the Assistant After School Director to seek advice.
- Advises supervisor of issues concerns and suggested improvements in the after school program.
- Purchases snacks equipment and first aid supplies as needed ensures efficient and appropriate use of supplies snacks
- staff and equipment.
- Establishes and maintains good communications and good working relationships with students parents Central Office
- staff the school principal and other school staff group leaders and volunteers.
- Keeps parents / guardians informed through procare email or newsletters.
- Creates and distributes a quarterly newsletter for parents according to SACERS standards. (Never surprise
- a principal with unannounced field trips or other special activities that change the way you use his/her school!)
- Presents after school information at Kindergarten Orientation(s) and other parent events for their school.
- Registers students for the program including providing a class to go over the Parent Policy and Information Handbook
- giving parents a copy of the Parent Handbook and NC Child Care Licensing Law. Ensures that online registrations are
- filled out completely and all necessary information is provided before allowing a child to enter the program. Receives
- signed statement for each registered student from their parent stating the receipt of all required registration information.
- The program coordinator provides documentation in a timely manner to the billing person at the Central Office to establish terminate or change billing as
- needed. They are also responsible for suspension of students on the date prescribed in the payment policy for non-
- payment of fees.
- Program Coordinators are responsible for; record keeping inspection rules and regulations with regard to fire and safety
- drills storing and serving snack ensuring meal pattern requirements are met and fiscal management in the after school
- programs. They are responsible for providing monthly snack menus and orders to obtain and provide snack to the children
- at their center on a daily basis. Monthly snack menus must be posted and followed or updated at the time of change at
- each site. Snack menu should also be posted on the web site or sent out to parents on the Procare App..
- Ensures that all school space and equipment used by the program is cleaned and left in the same or better condition as
- before after-school.
- Ensures compliance with the requirements of NC law regarding the reporting of suspected child abuse or neglect. NC
- LAW REQUIRES THAT SUSPECTED CHILD ABUSE OR NEGLECT BE REPORTED TO THE DEPARTMENT OF
- SOCIAL SERVICES. When possible check with the principal and/or school counselor first. Maintain strict
- confidentiality about this information with other persons.
- Related duties as assigned.
Minimum Qualifications & Requirements
- Minimum education of high school diploma & two years of college in Early Education or a related field. Must have or be
- willing to obtain N.C. Child Care Credentials. Experience teaching and/or managing programs for school age children
- and supervising staff.
- Health form (physical) must be completed and signed by a physician stating that the applicant is able to take care of
- children and must have a negative TB test (or waiver letter) within the last year.
- Must provide information and consent to conduct a criminal background check whenever requested to be evaluated by
- personnel to approve for initial or continued employment.
- Must provide identification for the I-9 homeland security check and it must also be approved by the personnel for
- employment.
- Must be approved by the Board of Education.
- Work Hours
- The regular work hours for Program Coordinators are Monday-Friday 1:30-6:30 on school days. Additional hours will be
- required for Program Coordinator meetings training scheduled early release days and other special situations. Hours
- outside of regular hours are to be documented on your time sheet and included by the power school coordinator as well as
- staff time sheets before they are turned in. Changes in hours must be approved in advance by the Assistant After School Director.
- Annual Leave and Sick Leave are provided monthly at a prorated level commensurate with hours worked per day.
- Annual Leave may not be taken on days when children are in school. Vacation time time off and regular doctors visits
- must be scheduled during breaks or holidays when school is not in session.
Required Experience:
IC
Employment Type
Part-Time
Key Skills
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