Finance Associate
Finance Associate
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Job Description
Hardship Level
Family Type
Family Type
Residential location (if applicable)
Grade
Staff Member / Affiliate Type
Reason
Regular > Regular AssignmentTarget Start Date
Deadline for Applications
Standard Job Description
Finance Associate
Organizational Setting and Work Relationships
The Finance Associate is normally supervised by a more senior finance colleague who defines general work objectives and provides necessary advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information. The incumbent may supervise some support staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.
Duties
- Maintain financial records and monitoring systems to record and reconcile expenditures balances payments statements and other data for day-to-day transactions and reports.
- Select and enter data from a wide variety of documents verifying accuracy by checking sources making necessary calculations and assuring inclusion of all relevant data.
- Prepare recurring reports as scheduled and special reports as required for budget preparation audits or other reasons.
- Advise and assist staff members experts and consultants on all aspects of allowances salary advances travel claims and other financial matters calculate and authorize payments due for claims and services.
- Maintain liaison with officials of local banks to obtain day-to-day information on exchange and interest rates changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
- Prepare detailed cost estimates and participate in budget analysis and projections as required.
- Initiate correspondence to verify data answer queries and obtain additional information on accounts and financial transactions as required.
- Verify that the financial transactions are correct and in accordance with UNHCR rules and procedures.
- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
Not applicable
Certificates and/or Licenses
Accounting Business Administration Finance
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
High level of IT affinity (MS Office applications People Soft).
Desirable
Knowledge and work experience of MSRP Finance applications.
Good knowledge of UN/UNHCR Financial rules and procedures.
Completion of UNHCR learning programmes or specific training relevant to the functions of the position.
Functional Skills
FI-ERP Financial Management (SAP Oracle PeopleSoft Workday and other)
IT-Computer Literacy
IT-Enterprise Resource Planning (ERP)
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.
As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.
Desired Candidate Profile
The role requires a proactive detail-oriented individual with strong coordination skills and the ability to work independently but also collaboratively within a multifunctional team. Experience with local VAT exemption processes supplier follow-up and cost-sharing in a UN context is desirable.
Native-level fluency in Greek and professional proficiency in English are required.
Required languages (expected Overall ability is at least B2 level):
Desired languages
Operational context
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for this duty station please visit: of Position:
Currently some 142000 asylum-seekers and refugees are hosted in Greece. In 2024 some 62000 people arrived either by sea or land. UNHCR provides expert advice to the State and evidence-based information that helps inform programmes and policies for asylum-seekers and refugees. Access to international protection identifying durable solutions and support to vulnerable asylum-seekers and refugees such as unaccompanied children and survivors of gender-based violence are UNHCRs key also works with national and local authorities the private sector civil society and refugee communities to advance protection solutions and inclusion develop support networks and create employability and training opportunities for refugees. The Office retains a readiness to respond to emergencies and new arrivals with a focus on immediate support to the most vulnerable. UNHCR Greece plays a strong advocacy role since continued support is needed particularly from EU countries and EU institutions in providing immediate protection to those most at-risk through sufficient resources ensuring capacity in the country and responsibility-sharing. UNHCR will continue to assist Greek authorities in responding to both short and long-term challenges.
This position is being established as part of the structural adjustment of the Greece operation and its finance function replacing the previously graded G7 Senior Finance Associate role.
Based at the Country Office in Athens the position supports financial operations across the Greece operation. The Finance Associate will be supervised by a senior finance or administrative staff member; alternative supervisory arrangements may apply depending on office needs.
Aligned with reduced budget levels anticipated lower transaction volumes and the stabilization of key financial processes such as VAT exemptions and the signing of the Host Country Agreement (HCA) which also regulates financial matters the scope of this position reflects a more predictable and less complex financial environment. While some manual processing and supplier follow-up remain necessary these are expected to be more limited than in the past.
Key responsibilities include processing payments maintaining financial records supporting financial closure and audits and coordinating with suppliers partners and UN entities. The role also contributes to internal controls VAT tracking and any cost-sharing arrangements with any co-located UN agencies.
Living and Working Conditions:
Athens is the capital and largest city of Greece. Athens is a family duty station classified as H by ICSC. Public Transportation and medical facilities are well-developed and easily accessible. The educational institutions at all levels as well as international schools are available. The climate can be described as Mediterranean with hot and dry summers and cool and mild winters.
In accordance with UNDSS security risk assessment the whole Greek operation is classified as Security Level 2 (low). Security Clearance is required for travelling in the country.
For more detailed information please consult the continuously updated living conditions booklet on Intranet.
Additional Qualifications
Skills
Accounts Payable and Receivable FI-Application of Financial Rules Regulations and Procedures Fraud Risk AssessmentsEducation
Certifications
Accounting - Other Business Administration - Other Finance - OtherWork Experience
Competencies
Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Managing resource Organizational awareness Planning & organizing Teamwork & collaboration Technological awarenessUNHCR Salary Calculator
Required Experience:
IC
Employment Type
Full-Time
