HR Assistant (Part-Time)

Title: HR Assistant (Part-Time)

State Role Title: W19013

Hiring Range: $22.00 Per Hour

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location:Central State Hospital

Agency Website: Type: General Public - G

Job Duties

** Hourly/wage employees are not eligible for benefits. Hourly (wage) employees may not work more than 29 hours a week and are limited to working 1500 hours in a year. **

Central State Hospital (CSH) is a 277 bed Joint Commission accredited psychiatric inpatient facility located in Petersburg Virginia. CSH has proudly been serving citizens of the Commonwealth since 1870 when we opened our doors as the first psychiatric hospital in the country dedicated to the treatment of African Americans. A new and modern CSH is currently under construction on the same property with a scheduled completion date of 2027.

CSH maintains the only maximum-security treatment facility in the state (111 beds). We also have 166 beds available for individuals in the community who need inpatient care as well as individuals in the criminal justice system. We believe that treatment should be holistic and focused on the persons individual needs recognizing that recovery is not linear or the same for every person. Treatment modalities may include medication evidence-based group and individual therapy peer support psychosocial rehabilitation vocational training preparation for court and treatment for substance use.

Central State Hospital is recruiting for a Part-Time Human Resources Assistant. The Human Resources Assistant plays a key role in supporting the HR department by providing administrative assistance in various HR functions including recruitment employee onboarding records management benefits administration and employee relations. This position ensures efficient day-to-day operations of HR processes and contributes to creating a positive work environment by delivering timely and effective support to employees and management. The Human Resources Assistant helps maintain compliance with policies and regulations while assisting in maintaining employee records handling inquiries and supporting HR initiatives.

Minimum Qualifications

Required:

- Experience in Human Resources
- Experience with HRIS Systems
- Experience with Recruitment Management Systems (RMS)
- Proficiency in MS Office with strong emphasis in Excel
- Valid Virginia drivers license

Knowledge Skills and Abilities Required to Successfully Perform the Job:

- Considerable knowledge of administrative practices in all areas of office management.
- Basic understanding of human resources principles and practices especially recruitment and onboarding processes.
- Familiarity with employment laws and regulations related to hiring and equal opportunity.
- Knowledge of Recruitment Management Systems (RMS).
- Knowledge of Human Resource Information Systems (HRIS)
- General understanding of confidentiality and data protection requirements in HR.
- Strong communication skills (verbal and written) to interact effectively with candidates and hiring managers.
- Organizational skills to manage reference checks backgrounds interview schedules and other duties as assigned.
- Proficient in MS Office with strong emphasis in Excel.
- Interview coordination and scheduling.
- Multitask and prioritize recruitment activities under deadlines with attention to detail.
- Maintain confidentiality and handle sensitive information.
- Work collaboratively within HR teams and with other departments.
- Follow established recruitment processes and procedures accurately.
- Adapt to changing recruitment needs and technologies as needed.

Additional Considerations

Preferred:

- Experience in Cardinal HCM Preferred
- Experience in PageUp Preferred
- Notary Public Preferred

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

Central State Hospital only accepts online applications via RMS. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed e-mailed or mailed applications will not be accepted. Please refer to your RMS account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

These positions are hourly/wage and not eligible for benefits. Hourly (wage) employees may not work more than 29 hours a week and are limited to working 1500 hours in a year.

An extensive criminal history background investigation not limited to employment references drug testing and E-Verify will be conducted.

Commonwealths Alternate Hiring Process: In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability use this link: or call DARS at .

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at for assistance. Minorities Individuals with disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TTY.

DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID-19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Contact Information

Name: Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.