Associate Athletic Director of Operations and Facilities
Associate Athletic Director of Operations and Facilities
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Job Description
Job Title
Associate Athletic Director of Operations and FacilitiesAgency
Texas A&M University - TexarkanaDepartment
University AthleticsProposed Minimum Salary
CommensurateJob Location
Texarkana TexasJob Type
StaffJob Description
The Associate Athletics Director of Operations and Facilities is a senior member of the athletics leadership team responsible for overseeing the day-to-day operations event management and facility maintenance of the universitys athletic venues. This position ensures all athletic facilities are safe functional and prepared to support competition practice and special events in accordance with NAIA/NCAA Division II standards. The role requires strong organizational skills leadership and a deep commitment to providing a high-quality experience for student-athletes visiting teams and fans.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provide strategic oversight of all athletic facilities including scheduling maintenance planning and capital improvements.
- Serve as the primary liaison with campus facilities grounds and external vendors for maintenance and repairs.
- Ensure all athletic venues meet NCAA safety and compliance standards.
- Direct all aspects of game and event operations for home contests including staffing setup breakdown and coordination with visiting teams and officials.
- Oversee scheduling of practices competitions camps and non-athletics events in athletic facilities.
- Develop and implement operational policies and procedures for athletic events and facility usage.
- Coordinate with campus safety parking concessions and custodial services for event support.
- Serve as Chief Budget Officer for the Athletic Department
- Manage the operations and facilities budget including forecasting purchasing and inventory control.
- Oversee athletic equipment operations including procurement maintenance and distribution.
- Develop manage and grow a comprehensive intramural sports and recreation program to serve a broad student population.
- Supervise part-time staff student workers and graduate assistants supporting intramural and recreation activities.
- Evaluate participation data and student feedback to evolve program offerings and promote inclusive engagement.
- Oversee recreational equipment inventory purchasing and maintenance.
- Ensure proper event documentation emergency action planning and risk management protocols are in place and followed.
- Collaborate with compliance and athletic training staff to support game day and practice safety procedures.
- Process and monitor athletic department purchase orders ensuring compliance with university purchasing policies.
- Oversee and coordinate team travel arrangements including transportation lodging and meals.
- Maintain travel records and reconcile expenses post-travel
- Assist the athletic training staff with processing and reconciling student-athlete medical bills and insurance documentation.
- Serve as a point of contact for coordinating with third-party billing entities when needed
- Coordinate with university offices to ensure contract compliance and risk management.
- Maintain a centralized contract tracking system and calendar for renewals and deadlines.
- This document represents the major duties responsibilities and authorities of this job and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
KNOWLEDGE SKILLS & ABILITIES:
Minimum Qualifications
- Bachelors degree or equivalent combination of education and experience
- Five years of related experience
Preferred Qualifications
- Bachelors degree in Sports Management Business Facility Management or related field
- Masters degree in a related field
- Minimum seven (7) years experience in athletic operations facility management or event coordination at the collegiate level
- Experience managing capital projects or athletic construction/renovation
- Budgeting accounting financial management and/or fiscal reporting experience
- Familiarity with facility scheduling software (e.g. EMS 25Live)
- OSHA or CPR/First Aid certifications
Other Requirements
- Demonstrated knowledge of NAIA/NCAA rules and event management best practices
- Strong leadership and organizational skills
- Excellent written and verbal communication abilities including presentation skills
- Knowledge of word processing spreadsheets and database applications.
- Ability to work evenings weekends and holidays as required by athletic schedules
- Ability to maintain confidentiality
SUPERVISION OF PERSONNEL:
This position generally supervises employees.
OPEN UNTIL FILLED. To ensure full consideration applications must be submitted by 06/20/2025.
To apply: Upload your cover letter resume and 3 professional references contact information with one reference being a supervisor/manager in the questionnaire section of your application.
Please remember once you submit your application you will not be able to revise or upload any documents. If you have any questions about uploading or a revision to your application you may contact .
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Director
Employment Type
Full-Time
