Workplace Central Admin Coordinator

We have a fantastic opportunity for a Workplace Central Administration Coordinator to join our Workplace Central Admin Team based out of our Bangor office. You will be assisting the Workplace Central Admin Manager in providing an effective and efficient workplace service to our local scientific and professional services community. As well as providing administrative support to the wider team across all four sites.

Youll be supporting and coordinating a team of Workplace administration and maintenance assistants who are responsible for supplying high quality safe and clean buildings across the UKCEH estate.

The Workplace Team provide a wide range of hard and soft facilities services including engineering maintenance building compliance catering reception and a fleet of vehicles. The Workplace Central Admin Team sits centrally within the Workplace ensuring the efficient collation of data filing of compliance document and the management of the Workplace helpdesk. We need your excellent customer service and administration skills to work closely with a variety of stakeholders to ensure we are providing the highest quality in customer service.

Youll be joining a leading independent not-for-profit research institute thats committed to recruiting talented people like you progressing your career and giving you the support you need to thrive at UKCEH.

Your main responsibilities will include:

• Provide guidance and training on the Workday system acting as a first point of contact for queries and escalation to enable effective budget management.
• Supporting and co-ordinating a team of administrative and maintenance support staff to ensure the effective co-ordination and delivery of day-to-day tasks.
• Collate and present performance data as required to support wider decision making and assessment of progress towards key team goals.
• Coordinating Health & Safety compliance across all four sites including contractor management documentation.
• Work closely under the supervision of the Workplace Central Admin Lead and Workplace Central Admin Manager to provide support to projects they are leading on.
  
  For the role of Workplace Administration Coordinator were looking for somebody who has:
  
  
  
  
• Intermediate to advanced computer skills knowledge of Microsoft 365 (Word Outlook Excel) databases and ideally have experience of CAFM systems
• Ability supervise and coordinate a small team supplying training where necessary.
• Excellent customer service skills - able to communicate well in person and in writing whilst using a collaborative and inclusive approach
• Knowledge of finance and procurement processes.
• Ability to accurately reassess work priorities in a changing environment work methodically and with accuracy.
• Be adaptable and able to cover some site-based duties within the Workplace Team to help support holiday cover which includes reception cover completing safety audits minuting meetings however this list is not exhaustive.
• The responsibilities and duties outlined above are indicative and may be subject to change based on business needs as the business evolves.

Desirable skills but not essential:

• In-depth CAFM system knowledge
• Workday system experience
• Contractor management experience
• Data analysis skills
• Strong administrative skills using Microsoft systems including Teams Excel and PowerPoint.
• Minute taking
• Be able to use own initiative to assess the needs of the team and adapt workload accordingly
• Able to multi-task supporting a number of stakeholders
• Have strong attention to detail when looking through data

Youll be joining a leading independent not-for-profit research institute thats committed to recruiting talented people like you progressing your career and giving you the support you need to thrive at UKCEH.

Our science makes a real difference enabling people and the environment to prosper and enriching society. We are the custodians of a wealth of environmental data collected by UKCEH and its predecessors over the course of more than 60 years

Working for UKCEH is rewarding

We appreciate the continuous dedication and contributions of our staff which is why we provide a comprehensive benefits package that includes financial incentives and wellbeing-oriented perks such as:

• 27 days annual leave (rising to 29 days after 5 years service) plus 3 days for Christmas closure
• 10% employer pension contribution
• Flexible and hybrid working arrangements (role dependant)
• Peer reward and recognition scheme
• Dental insurance gym/fitness discounts retail discount portal
• Enhanced maternity and paternity leave
• 24-hour 365-day support with physical mental social health or financial issues and much more...

Apply today!

If this opportunity resonates with you and aligns with your personal career goals the team would love to receive your application.

At UKCEH we are committed to fostering an inclusive and equitable workplace where everyoneregardless of background identity ability or circumstancehas the opportunity to thrive. As a Disability Confident employer we actively encourage applications from neurodivergent candidates and those with disabilities. We are happy to provide any adjustments or support you may need throughout the application processplease dont hesitate to reach out. So if youre excited about this role but your experience doesnt align perfectly with every requirement wed love to hear from you anyway. You may be just the right fit for this role or another within our wider team.

We welcome applications from international candidates; however at present we are unable to provide visa sponsorship for this role.