Records Associate - Mon - Fri 8am-5pm or 9am-6pm
Records Associate - Mon - Fri 8am-5pm or 9am-6pm
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Job Description
Williams Lea is hiring for a Records Associate for our Toronto ON office to work Monday to Friday 8:00 am to 5:00 pm or 9:00 am to 6:00 pm!
Pay: $19.00 - $20.00/hour
Benefits:
- Various health insurance options & wellness plans (Medical Dental Vision Prescription Drug)
- 401k Retirement Savings Plan Including Employer Match
- Paid Time Off (PTO)
- Life Insurance
- Paid Parental Leave
- Short-term & Long-term Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Domestic Partner Coverage
- Commuter Benefits
- Legal Assistance
- Employee Assistance Program (EAP)
- Additional Employee Perks and Discounts
The candidate for this Records Associate position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation labeling retrievals transfers destruction tracking and also document scanning. This position requires regular professional written and verbal communication with our clients other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position. Good working skills in Microsoft Word Excel Outlook Adobe PDF eDocs DM and Legal Key are essential for this position.
Job Responsibilities:
- Experience in data management and the digitization of hard records
- Ability to learn new technologies and adapt to changing priorities and modes of work in a virtual environment
- Following all established internal Records procedures
- Creation of new files and revision of existing files
- Data entry into the records management database
- Adhering to document retention policies
- Labeling moving and shelving files
- Follow-up on checked-out files as needed
- Process and file incoming records under their respective client matters
- Participate in diverse ongoing Records projects regularly
- Coordinate and track scanning projects between Records and other departments
- Daily scanning of documents using computer desktop scanners and Adobe PDF
- PDF quality control profiling and saving to the Document Management System
- Using a handheld barcode scanner to track the location and movement of internal files
- Track and retrieve files from internal or external locations as needed for client requests
- Processing inactive and closed files in preparation for transfer to off-site storage
- Work with offsite storage vendors on retrieval/storage of files via web interface or phone
- Routing and tracking of locked shred bins managed by Records for the firms NY office
- Maintaining daily productivity tracking logs of all department activities and projects
- Research of client and matter information in various firm databases as needed
- Working on any other reasonable request for Records related assistance
- Maintaining the highest levels of confidentiality of all firm records and files
Job Requirements:
- High school diploma or equivalent college degree preferred
- Prior legal records experience required
- Excellent attention to detail and strong consistent task focus
- Professional effective written and oral communication skills
- Excellent interpersonal and teamwork skills
- Effectively complete tasks without constant supervision
- Ability to multi-task and meet multiple deadlines
- Intermediate Windows 10 based computer skills required
- Good working skills in Microsoft Word Excel and Outlook required
- Record Management Software (LegalKEY MDY FileSurf IRM etc.)
- Document scanning and Adobe PDF toolset experience preferred
- Ability to handle sensitive and/or confidential materials required
- Capacity and willingness to climb short ladders/step stools
- Must be able to lift up to 50 lbs. and push carts full of files on a regular basis
- Able to load push and unload carts of boxes or files as needed
- Capable of understanding client inquiries and providing effective response
Who we are: In a rapidly changing world the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
Were always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race color creed religion national origin alienage or citizenship status age sex sexual orientation gender identity of expression marital or domestic/civil partnership status disability veteran status genetic information or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
#piq
Required Experience:
IC
Employment Type
Full-Time
