Department Secretary
Department Secretary
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Job Description
Description
Summary:
Responsible for performing various administrative secretarial and clerical and follows the organizations policies procedures and standards. Is an independent worker meeting the day-to-day needs of the in the departments and organizations performance improvement activities.
Responsibilities:
1. Greets visitors directs visitors appropriately; maintains the communication flow of the office.
2. Prepares reports memos correspondence meeting minutes special projects etc.
3. Reviews and edits all written materials.
4. Copies and distributes all forms of communication to patients physicians and hospital staff as directed.
5. Answers the telephone in a professional manner; screens calls takes messages directs calls appropriately.
6. Sorts logs and distributes all incoming mail; identifies mail that needs immediate attention.
7. Maintains an organized efficient filing system.
8. Records prepares and distributes meeting minutes.
9. Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
10. Interacts professionally with all visitors within the department/office and with other departments.
11. Demonstrates the ability to be flexible and organized during stressful situations.
12. Manages and operates equipment safely and correctly.
13. Transcribes from dictated or written material minutes memoranda policies procedures and reports.
14. Accurately enters monitoring and evaluation and study information into database software.
15. Assists Managers by providing clerical support for quality initiatives as directed.
16. Assists in the development and coordination of performance improvement reports to the Quality Council.
17. Distributes performance improvement/quality management regulatory compliance and JCAHO preparedness materials as directed.
18. Accepts other duties as assigned.
Other Information:
Required: High School graduate. Microsoft Word Excel Outlook and Power Point. Works on multiple projects. Strong written and verbal communication and organizational skills. Requires 1 year experience providing administrative support. Associates Degree preferred.
Working Conditions:
Manual: Little or no manual skills/motor coord & finger dexterity
Occupational: Little or no potential for occupational risk
Physical Effort: Medium to Heavy effort. May exert up to 35 lbs. force
Physical Environment: Generally pleasant working conditions
Company: Danbury Hospital
Org Unit: 623
Department: Employee Health
Exempt: No
Salary Range: $16.50 - $30.44 Hourly
Employment Type
Full Time
