Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
TITLE:EXECUTIVE ASSISTANT
DEPARTMENT: TALENT & PERSONNEL
POSITION TYPE: B23
HIRING SPECIFICATIONS:
Required:
1. High School Diploma HiSET or GED.
2. Three years of administrative support experience at an executive level.
3. Advanced experience and knowledge in working with Microsoft Office programs (Word Excel Outlook Access and PowerPoint).
4. Skilled in use of information system databases.
5. Skilled in use of common office equipment (copier printer scanner fax machine and telephone).
6. Competency working in a culturally diverse environment or the willingness to acquire these skills
Desired:
1. Experience and working knowledge of labor unions collective bargaining and grievance procedures.
2. Experience with Infinite Campus BusinessPlus and Frontine.
BASIC FUNCTION:
This position provides project management and administrative support with minimal supervision. A high level of personal discretion and judgment in dealing with confidential matters is applied. This position serves as a liaison between department leadership and supervisors and employees to ensure accurate and timely communication of District information. This position monitors on-going projects and answers general questions as necessary. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the assigned department.
ESSENTIAL FUNCTIONS:
1. Support hiring process and completes any necessary documentation or verification of credentials.
2. Schedule interviews for buildings and departments as well as contacting and notifying candidates.
3. Provide a high level of support and communication during onboarding new staff.
4. Process and file necessary documentation for district procedures that are cross departmental. This couldnclude disciplines leave course approvals salary advancements etc ....
5. Compile and extract data from multiple sources including department specific programs merging it to create professionally acceptable reports documents and presentations.
6. Coordinate and manage ongoing projects under the direction of department leadership.
7. Assist with meeting scheduling documentation and communication.
8. Answer incoming calls and emails field questions and initiate follow up communication.
9. Use of independent judgement critical thinking and problem solving with minimal or no direction.
for learning and the ability to adapt skills to the changing needs of the organization.
across the organization to achieve common goals independently or in a team setting.
12. Communicate effectively and appropriately both verbally and in writing.
13. Work as part of an administrative support team.
14. Prioritize tasks and manage time effectively.
15. Demonstrate use of courtesy and tact in dealing with sensitive situations.
16. Maintain a clean and organized workspace.
ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):
- Attend work on a prompt and regular basis.
- Maintain confidentiality.
- Maintain satisfactory and harmonious working relationships with the public students and other employees.
- Assist with other duties as may be assigned
EVALUATES: N/A
BARGAINING GROUP:N/A
FLSA STATUS:NON EXEMPT
FT/PT: FULL TIME DAYS: 260 DAYSHOURS: 8:00-4:30
PHYSICAL REQUIREMENTS:FREQUENT STANDING WALKING SITTING. TELEPHONE COMPUTER.
OCCASIONAL BENDING/STOOPING REACHING/PUSHING CLIMBING STAIRS DRIVING LIFTING 20 LBS-CARRY 25 FEET.
WORKING CONDITIONS:
CONSTANT INSIDE WORKING OUTSIDE/EXTREMES OF TEMPERATURE.
All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties responsibilities or requirements. Individuals may be required to perform anyother job-related instructions as requested by their supervisor subject to reasonable accommodation.
Approved By: MK
Date: 6/10/2025
Employee Benefits Information
All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.
Employment Type
Full-Time
