Receptionist / Mailroom Clerk
Receptionist / Mailroom Clerk
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Job Summary & Goals
The Receptionist reports to Junior FM Manager and is responsible for providing support to ensure facilities hospitality services are provided in an effective and efficient manner.
Essential Duties and Responsibilities
- Provide superior customer service that meets the clients expectations.
- Receiving visitors at the front desk by greeting welcoming directing and announcing them appropriately.
- Receiving Letters/Parcels/Couriers/Boxes and organize them in the Mailroom with registration and delivering to exact department.
- Maintain reception area and Mail room neat tidy and good working condition at all times.
- Daily check of VIP kitchenette and VIP meeting room for cleanliness and temperature
- Provide front of house and reception services for the client directly.
- Provide basic and accurate information in-person and via phone or email.
- Handling the clients reception duties with care commitment and always in a courteous manner.
- Managing and responding to the clients customers requirements and requests to ensure a high level of customer support to the JLL clients.
- Support with events: register VIP visitors and announce to the host.
- Management of visitor access and register visitors in the Special VIP events.
- Handle couriers and post deliveries and collections.
- Register all outgoing Post in the Post office website.
- Supporting Facilities Coordinator in her absence with Waste (EKER) registration
- Check e-mails each morning and react accordingly.
- Maintaining accurate and efficient management information systems.
- Book taxis in line with the clients policy and procedures.
- Ensure all activities are carried out are in accordance with Health and Safety policies.
- Follow established escalation and incident reporting procedures.
- Adhere to JLLs business conduct by ensuring compliance with the firms guidelines procedures and strategies.
- Seek ways to constantly reduce costs and improve operational standards.
- Other tasks and duties as required by his supervisor.
Qualifications
- French and English speaker
- Pro-active and hands on happy to support other Team members.
- IT Skills Outlook Excel Word
- Professional friendly and welcoming attitude
- Good attention to detail
- Ability to show initiative
- Excellent communication skills
- Customer service background
- Experience of working within a high- profile corporate environment
- Reception or hospitality experience
Location:
On-site Paris FRAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Employment Type
Full-Time
