Office Assistant
Office Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Salary: 27.00-$31.00
Location: Onsite 5 days a week
- Support the Office Manager with scheduling and working with vendors
- Support the Office Manager as a liason between office shop and drivers.
- Answering incoming phone calls
- Dispatching
- Processing Trip Reports
- Processing Invoices; Inputting into PaperSave
- Processing Weekly Billing of Field Trips
- Processing Monthly Mileage for Shop Supervisor
- Scheduling and processing of field/athletic trips
- Preparing Trip Reports and Cover Sheets for Drivers Weekly Schedule
- Filing and Upkeeping Records
- Ordering and Organizing Office Supplies
- Keeping Office Drivers Room Conference Room Clean and Organized at all times
Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience:
- High School Diploma
- College Degree Preferred
- At least 1 year of hands-on administrative support experience
Knowledge Skills & Abilities:
- Highly organizational skills
- Strong administrative skills
- Telephone & Typing skills
- Proficiency in Microsoft Word Excel Outlook and Access
- Excellent Verbal and Written Communication skills
- Attention to Detail
- Exceptional customer service skills (over the phone and in person)
- Bilingual English/Spanish is preferred
- Demonstrates the necessary attitudes knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations.
Prerequisites Required Prior to the First Day of Employment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Intermittent bending standing stooping kneeling reaching twisting and walking.
- Occasional lifting pushing and pulling.
- Frequent repetitive motions: Making substantial movements (motions) of the wrists hands and/or fingers.
- Light work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly to move objects.
- The worker is required to have visual acuity to determine the accuracy neatness and thoroughness of the work assigned.
- Driving is not required for this position.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed.
Employment Type
Full-Time
