Project Administrator
Project Administrator
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Job Description
Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.
We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.
Role description:
Arcadis is looking for a Project Administrative assistant to support our Construction Managers and their team within our Resilience Water Business Area of Riverside and San Bernadino areas!
We are looking for an energetic Project Assistant who will be responsible for supporting our construction management teams in the field office management team client and marketing team members and project engineering teams with day-to-day tasks. Project specific work will include tracking progress of various ongoing projects preparing reports for management use arranging team/project meetings monitoring schedules project budgets and preparing and distributing routine correspondence related to the projects for a variety of project teams simultaneously.
Role Accountabilities:
This role offers opportunities to work on diverse projects and administrative assignments. The candidate in this role must be comfortable in performing a wide variety of tasks utilizing various software tools and systems working remotely with periodic site visits.
Additional responsibilities will include:
- Periodically working on a construction site managing project files inspection reports and other data scheduling meetings and recording and transcribing meeting minutes.
- Assisting field staff with Asbuilt markups utilizing Bluebeam and other software. Record keeping and tracking of project documentation.
- Assisting with gathering information and data to support proposal development and experience with preparing resumes project descriptions and proposals desired.
- Assisting with review and support of invoice preparation.
- Preparing PowerPoint presentations for Clients and project teams and completing edits to reports and other project correspondence as assigned.
- Verify invoicing complies with contract terms support CPMs in preparation of invoice materials. Participate on monthly project reviews with Finance Managers and Project Managers and tracking monitoring and report preparation.
- Ability to work overtime as needed.
Required Qualifications:
- 8 years of technical/administrative experience.
Key Skills/Attributes:
Proficiency with Microsoft Office applications particularly Word Excel & PowerPoint and Bluebeam. Ability to work under time constraints to accomplish goals and objectives in a timely fashion. Ability to tackle a wide variety of diverse assignments and projects simultaneously. Strong attention to detail.
Preferred Qualifications:
- Strong understanding of project planning tools and software such as MS project.
- Construction Contractor experience a plus and experience with the client procedures assessment.
- Degree in Administration
- Experience with Adobe Power Point and Oracle business system applications software.
Why Arcadis
We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skills-based approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.
Together we can create a lasting legacy.
Join Arcadis. Create a Legacy.
Our Commitment to Equality Diversity Inclusion & Belonging
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.
Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $49390 - $74084. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.
#LI-RT4
#Resilience-NA
#Water-NA
#Water-NA-CMPM
Required Experience:
Unclear Seniority
Employment Type
Full-Time
