Copy of Specialist, Gift Administration

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends faculty and staff corporations and foundations as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

This role is responsible for overseeing the administration of donor gift funds with a focus on ensuring compliance with donor intent. The position involves collaborating with various stakeholders including system-wide university units and donors to manage gift fund administration expenditure reviews and updates. Key duties include assisting with governing document reviews conducting gift administration training and maintaining the integrity of Foundation databases and systems. The role requires a broad understanding of Foundation and University policies and procedures to effectively respond to inquiries from faculty staff and donors. Additionally the position involves creating statistical reports in specialized areas and reviewing documents produced for donors.

DUTIES AND RESPONSIBILITIES:

• Monitors the administration of donor intent of gift funds including reviewing and evaluating procedures and processes GM1 related to donor intent.
• Collaborates with UI System Universitys and Foundation Accounting University units or donors to ensure donor intentGM2 administration expenditure review efforts and updates for gift fundsGM3 .
• Assists with the governing document review process.
• Participates in and/or presents Gift Administration training sessions providing training on an individual or unit basis.
• Assists in review of documents GM4 CW5 produced for donors.
• Monitors and maintains data integrity of the Foundation databases systems and files used.
• Utilizes broad knowledge of Foundation and University policies procedures operations services and available information to respond with professional skill to inquiries from faculty staff constituents and donors.
• Creates and prepares statistical reports for area(s) of specialty.

REQUIRED QUALIFICATIONS:

• Bachelors degree or equivalent work experience including a minimum of three years related work experience
• Willingness to present training materials to end users in both large and small settings.
• Ability to work independently and as part of a team as well as with diverse constituent groups.
• Proven ability to recognize and set priorities and coordinate work to meet deadlines; Excellent organizational interpersonal and communication skills; strong customer service skills including the ability to exercise courtesy tact and flexibility
• Attention to detail and accuracy.
• Familiarity with database and data/report generation applications and a working knowledge of Microsoft Office applications; Proven ability to learn and master position-related software and databases.

PREFERRED SKILLS/EXPERIENCE:

• Experience in accounting or business-related fields.
• Experience with the donor Tracking and Engagement Database (TED) and Banner.
• Knowledge of University of Illinois Foundation and University of Illinois administrative systems and procedures.
• Familiarity with University Advancement activities.

Application Deadline: July 7 2025

The starting salary range for this position is projected to be $50000 - $55000 per year. While our job postings include salary ranges your compensation will be based on your specific experience and qualificationswere not limited by these posted ranges.

Youll be inspired daily in our state-of-the-art environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and caf with healthy dining options.

We encourage work-life balance through our hybrid schedule for many positions combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical vision and dental coverage company paid life insurance generous vacation time including 24 days annually and more. Generous pension benefits are also included. We invest in your present and future wellbeing providing the support you need to succeed.

Application Process: For full consideration for the role all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through . For further information regarding application procedures contact Foundation Human Resources at

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER