Executive Assistant - 13157
Executive Assistant - 13157
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Salary Not Disclosed
1 Vacancy
Job Description
Position: Executive Assistant
Schedule: 9 AM-5 PM EST 9 PM-5 AM PH Time)
Company/Client Overview:
The clients company is a fast-growing wearable sticker bracelet is scaling rapidly. After 5X growth in the last year and a team expansion from 5 to 18 we re looking for an experienced tech-savvy Executive Assistant to help bring order to the chaos and serve as a key right-hand to our Founders.
This is a high-impact role designed for someone who thrives in fast-moving environments embraces AI tools and is eager to grow into a strategic operations or Chief of Staff position over time.
Duties and Responsibilities:
- Inbox & Calendar Management: Own the founders email calendar and scheduling filtering noise flagging priority items and optimizing time
- Quarterly & Internal Updates: Assist in preparing business updates team communications and supporting documents for leadership check-ins
- HR & Admin Support: Help manage employee onboarding documentation and basic HR coordination as we continue to scale
- AI Tool Integration: Work alongside an AI consultant to implement tools like Lindi AI for project tracking workflow automation and data management
- Project Coordination: Keep track of deadlines assist with follow-ups and ensure founder-led projects move forward on time
- Documentation & Process: Create and maintain internal SOPs and checklists to streamline recurring tasks and reduce founder dependency
Minimum Requirements:
Language requirement: Excellent English Communication Skills
Experience: 5 years of related experience
- 5 years of EA experience working directly with founders executives or leadership teams (startup experience is a big plus)
- Comfort with AI tools like Notion AI Lindi ChatGPT and productivity platforms (Zapier ClickUp etc.
- Proactive and detail-oriented able to spot what s broken or missing and fix it without waiting for instructions
- Strong written and verbal English communication skills
- Highly organized and systems-driven; thrives on structure and clarity
- Bonus: Experience supporting a product-based or e-commerce company
Employment Type
Full Time
