Administrative Records and E-Billing Coordinator
Administrative Records and E-Billing Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position responsibilities include but are not limited to the following:
- E-billing management assistance (email invoices to international branches follow-up to ensure payment in a timely manner assist with reconciliations liaising between vendors the legal department and accounting)
- Manage department files and records; plan organize and coordinate records maintenance storage preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.
- Contribute to team effort by accomplishing related results as needed
- Oversee a wide variety of document coordination accuracy distribution and record-keeping
- Organize analyze and validate information
- Prepare written reports and correspondence
- Provide general office and administrative support to team
- Bindering indexing copying scanning and printing projects providing post-scanning quality assurance to ensure batches are complete accurate and of a high quality
- Manage departments file digitization
- Data entry and systems migration support
- Supplies management
- Facilities management and common area oversight
- Technical computer and equipment liaison and troubleshooter
- Assist with apostilles and legalizations
- Collaborate with global team members
- Support business process improvement initiatives and projects
- Provide backup support to other administrative team members
Qualifications :
Experience
- 2 years of progressive office experience
- Proficient with Microsoft Office suite of products in performing a variety of computer-based tasks
- Knowledge of SharePoint preferred
Abilities and Skills
- Effective verbal and written communication skills
- Exceptional organizational skills
- Attention to detail and tidiness
- Professional presence and pursuit of excellence
- Excellent customer service and interpersonal skills
- Winning attitude team player and collaborator
- Flexible in responding to shifting workload requirement
- Sound work ethic/demonstrated integrity
- Research and analytical skills
- Attention to detail and accuracy
- Self-starter who thinks ahead of the curve
- Excellent organizational project and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Ability to handle a large variety of details and to work with all levels of the organization
- Ability to handle sensitive and extensive confidential data
- Takes initiative and makes independent decisions when necessary
- Proactive commitment to follow through on assignments
- Research and resolution of non-routine matters
Additional Information :
A successful candidate must pass Expeditors pre-employment background check.
Expected base salary: $53000 - $62000
Eligible for bonus
Expeditors offers excellent benefits:
- Paid Vacation (first year prorated based off month of hire then eligible for 15 days)
- Holidays (10)
- Flexible Days (2)
- Paid Sick Time (accrual rate of 1 hour of sick time per 30 hours paid)
- 401(k) Retirement Savings Plan with employer match
- Employee Stock Purchase Plan (ESPP)
- Medical Prescription Drug Dental & Vision Coverage
- Health Savings Account (HSA)
- Life and Disability Insurance
- Paid Parental Leave (additional eligibility criteria)
- Dependent Care Flexible Spending Account (DC FSA)
- Commuter Benefit
- Employee Assistance Program (EAP)
- Training and Personnel Development Program
- Educational Assistance and Reimbursement
- May be eligible for bonus following first year of continuous employment in position.
All your information will be kept confidential according to EEO Guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
