Contract Manager Specialist -
Contract Manager Specialist -
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Job Description
Requisition No:854246
Agency: Children and Families
Working Title: CONTRACT MANAGER SPECIALIST -
Pay Plan: Career Service
Position Number:
Salary: AGENCY TO UPDATE
Posting Closing Date: 06/16/2025
Total Compensation EstimatorTool
DESCRIPTION
The Florida Department of Children and Families (DCF)isthe state of Floridas social services agency. The agency oversees services for child safety fostering adoption domestic violence adult protective services refugees homelessness mental health substance abuse childcare providers human trafficking and public assistance. The agencys mission is to work in partnership with local communities to protect the vulnerable promote strong and economically self-sufficient families and advance personal and family recovery and resiliency.
Within DCF theChild and Family Well-Being Program (CFWB)office is recognized as the single state authority for child welfare and prevention program office is committed to the well-being of children and their families. Our responsibilities encompass a wide-range of services including among other things assistance to families working to stay safely together or be reunited foster care youth and young adults transitioning from foster care to independence adoption.
TO BE CONSIDERED FOR THIS POSITION RESPONSES TO THE QUALIFYING QUESTIONS ARE REQUIRED AND MUST BE VERIFIABLE BASED ON YOUR SUBMITTED APPLICATION.
THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN DCF OFFICE.
This is a highly responsible and professional position that will serveas a Contract Manager Specialist within the CFWB is a professional position performing highly responsible technical consultative and administrative work. This position will manage multiple multi-million dollar contracts and will be responsible for mission critical contract management and business administration functions to support statewide CFWB operational client-service and ancillary support needs. This position will collaborate with each section within the program office and be required to use independent judgement take initiative in carrying out duties and responsibilities and should be extraordinarily detail oriented.
Benefits of Working for the State of Florida:
- Health insurance
- Life insurance; $25000 policy is free plus option to purchase additional life insurance
- Dental vision and supplemental insurance
- Retirement plan options including employer contributions
- (For more information please click);
- Nine paid holidaysand onePersonal Holiday each year;
- Flexible Spending Accounts;
- Opportunities for career advancement
- Tuition waiver for public college courses
For a more complete list of benefits visit.
DCF EMPLOYMENT DISCLOSURESUS CITIZEN REQUIREMENTOnly US citizens and lawfully authorized alien workers will be hired.
SELECTIVE SERVICE SYSTEM REGISTRATIONAll selected male candidates born on or after October 1 1962 will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS).Verification of Selective Service registration will be conducted prior to hire. For more information please visit the SSS website:.
RETIREE NOTICEIf you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided and you required to repay all benefits received depending upon the date of your retirement.
BACKGROUND SCREENINGIt is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment and if applicable also be screened in accordance with the requirements of Chapter 435 F.S. and Chapter 408 F.S. No applicant may begin employment until the background screening results are received reviewed for any disqualifying offenses and approved by the Agency. Background screening shall include but not be limited to fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clickinghere. All documentation is due by the close of the vacancy announcement.
Nearest Major Markets:Miami Key WestREQUIREMENTS
Essential Job Functions
Specific Duties and Responsibilities include:
This is a professional position performing highly responsible technical consultative and administrative work. This position serves as a contract manager managing multiple contracts in the Southern Region (Circuits 11 and 16). The person in this position has the following duties and responsibilities:
Contract Management
- Develop contract documents in accordance with state rules statutes and department policies.
- Serve as single point of contact with service providers ensuring positive provider relations and timely and effective resolution of issues.
- Review approve and process provider invoices and maintain detailed accounting and expenditure documentation.
- Maintain official contract files in accordance with statute department operating procedures funding source requirements and requirements of the Department of Management Services and the Department of Financial Services.
- Perform contract monitoring for assigned contracts and participate in cross-unit program monitoring team activity as needed. Monitoring activity includes on-site monitoring desk audits file reviews corrective action planning and technical assistance where necessary.
- Perform contract renewal amendment and closeout duties including contract evaluation and review and documentation of provider performance.
- Coordinate with CFWB programmatic subject matter experts to
- Negotiate contract terms and conditions
- Conduct cost analyses of provider budgets and
- Ensure ongoing provider delivery of quality services and adherence to contract terms and performance expectations in a positive professional transparent and accountable manner.
Procurement Management:
- When needed collaborate with CFWB programmatic subject matter experts to identify appropriate mechanisms for contracts purchase orders and general procurement.
- When needed contribute to the development and implementation of competitive solicitations in concert with applicable rules and statutes and serve as assigned to support the CFWB procurement manager.
Financial Analysis:
- Conduct regular and ad hoc analyses of budgets expenditure reports projections and other financial documents related to CFWB contracts for compliance with federal and state statutes and regulations applicable funding restrictions and operating procedures and general accepted accounting principles.
- Perform other related duties as required.
An ideal candidate will be able to:
- Engage cooperatively and professionally with internal and external stakeholders.
- Simultaneously manage multiple priority projects nimbly and seamlessly.
- Be flexible and able to function and succeed both with and without extensive direction.
- Understand and appreciate CFWBs vision and demonstrate the ability to execute projects assignments and policy updates timely and accurately within a fast-paced environment.
- Function both independently and in a team environment.
- Propose solutions to complex problems.
- Determine the best yes using comprehensive research.
Knowledge Skills and Abilities required for the position:
- Knowledge of statutes regulations and policies related to community and facility-based substance abuse and mental health services
- Knowledge of statutes regulations and policies related to procurements and contract management.
- Knowledge of basic management principles.
- Knowledge of methods for compiling analyzing and evaluating data.
- Ability to conduct fact finding research.
- Knowledge of government accounting systems.
- Knowledge of mental health and substance abuse service and regulatory systems.
- Knowledge of quality assurance techniques.
- Skill in writing and preparing operational procedures and project reports.
- Skill in understanding and applying laws rules regulations policies and procedures.
- Proficiency using basic computer equipment and Microsoft Office software applications.
- Ability to communicate effectively both verbally and in writing.
- Ability to understand and apply applicable statues rules regulations policies and procedures.
- Knowledge of problem-solving techniques.
Educational Requirements:
Preference will be given to applicants who have:
- Bachelors Degree
- Currently a Florida Certified Contract Manager (FCCM) or held a FCCM certificate within the last five years.
- Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e. Buyer Sourcing Vendor Information Portal etc.) of contract or grant management auditing invoices for contracted vendors or service providers or of program research and evaluation.
- Professional administrative work experience (i.e. supervisory managerial purchasing agent budget analyst etc.).
- Bachelors degree from an accredited college or university.
Work Experience Requirements:
Minimum Qualifications:
- Must successfully complete training in contract management and become a certified contract manager within six months of hire in accordance with section 287.057(15)(c) F.S.
Possess at least 5 years of experience managing contracts in excess of $5 million annually in accordance with section 287.057(15)(d) F.S.
Software Proficiency:
Working knowledge of Microsoft Suite (Word/Excel/PowerPoint) and SharePoint experience
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Required Experience:
Manager
Employment Type
Contract
