State Filings Coordinator

Job Summary

Are you detail-oriented with a strong understanding of insurance regulatory requirements Were looking for a State Filings Coordinator to join our team and support the development submission and approval of insurance product filings. This hybrid role offers the opportunity to collaborate across departments and with state regulators to ensure timely and compliant product launches.

What will you do

Regulatory Filings & Approvals

• Negotiate with internal teams insurance departments and rating bureaus to secure filing approvals.
• Prepare clear and accurate Explanatory Memorandums to support filings.
• Submit and manage rate rule and form filings ensuring compliance with state-specific requirements.
• Defend and substantiate filings by responding to regulatory inquiries via written and verbal communication.

Documentation & Review

• Coordinate the creation and review of manual pages and instructions for agents and regional offices.
• Review state-mandated forms and supporting documentation prepared by technicians.
• Draft cover letters checklists and side-by-side comparisons for submission packages.
• Create or download documents and apply formatting standards appropriate for intended use(s) utilizing Word Excel Acrobat and other applications

Cross-Functional Collaboration

• Partner with Product Development to ensure filings align with internal product strategies and regulatory standards.
• Liaise with IT regional offices and other stakeholders during the filing and approval process.

Database & Process Management

• Maintain internal databases including circular activity logs forms libraries and filing history.
• Ensure templates and documentation are up-to-date and accessible for policy processing.

Additional Responsibilities

• Build and maintain strong relationships with State Insurance Departments and rating bureaus.
• Ensure accurate development and publication of rates and rules.
• Perform other duties as assigned in alignment with corporate policies and procedures.

What will you need

• Education: Associates degree (2-year college degree preferred) or equivalent experience.
• Experience: Prior experience in insurance regulatory filings or compliance preferred.
• Skills:
  - Strong written and verbal communication
  - Excellent organizational and analytical skills
  - Ability to manage multiple projects and deadlines
  - Proficiency with database systems and document management tools

Salary: $ 60405.80-$70000.00

The final salary to be paid and position within the internal salary range is reflective of the employees work experience their geographic location education certification(s) scope and responsibilities in the role and additional qualifications.

Benefits

We believe strongly that talented people are core to our success and are attracted to companies that provide competitive pay comprehensive benefits packages career advancement and challenging work opportunities. We offer a Comprehensive Benefits Plan for full-time employees including:

• Medical Dental and Vision Benefits
• Life Insurance and Disability Benefits
• 401(k) Profit Sharing and Investment Plan (Includes annual company financial contribution and discretionary Profit Sharing contribution based on annual company financial results)
• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)
• Tuition Assistance Training and Professional Designations
• Company-Paid Family Leave & Adoption/Surrogacy Assistance
• Voluntary Benefits Group Accident Insurance Hospital Indemnity Critical Illness Legal ID Theft Protection Pet Insurance
• Student Loan Refinancing Services
• Membership with Back-up Care and Senior Solutions
• Business Travel Accident Insurance
• Matching Gifts Program
• Paid Volunteer Day
• Employee Referral Award Program
• Wellness

Additional Information:

This position is a full time salaried exempt (non-overtime eligible) position.

Utica National is an Equal Opportunity Employer.

Apply now and find out what its like to be a part of an amazing team thrive in an exciting environment and work for a company you can be proud of. Once you complete your application you can monitor your status in the hiring process by logging into your profile. A representative from our Talent Acquisition team will be in touch regarding any change in your candidacy.

Required Experience:

IC