Events Coordinator
Events Coordinator
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1 Vacancy
Job Description
Embark on a dynamic and engaging career as our Events Coordinator where your role becomes a catalyst for orchestrating seamless and unforgettable events. As the linchpin between events and catering teams you will be the architect of impeccable guest experiences ensuring that every detail aligns with the pinnacle of excellence. Your days will be filled with a myriad of responsibilities from collaborating on sophisticated sales strategies to seamlessly coordinating catering services for a diverse array of events.
As an Events Coordinator in the Events department you will be responsible for assisting and supporting several Event Managers. Specifically your essential functions will be to perform the following tasks to the highest standards:
Handling phone calls e-mails and greeting clients for Events in a professional courteous manner.
Inputting programs in booking systems managing VIP guest arrangements and coordinating site visits.
Creating and communication of documents including but not limited to BEOs group resumes post event reports menus diagrams/floor plans.
Assist with clients and deliver on the clients expectations.
Demonstrate knowledge of job systems products booking systems and processes.
Make decisions and solve problems by analyzing and evaluating the issues and determine the best solution for the client.
Ensure high quality service by communicating and assisting others to understand the guest needs.
Participate in customer site inspections and assist with the sales process as necessary.
Collaborate with vendors and suppliers to secure necessary resources for events negotiating contracts when necessary.
Creating files and miscellaneous filing of files papers checks electronic communication etc.
Assist front office with distributing guest information or gift bags to guest rooms as needed
Coordinate any special requests (ie: porterage) for Group needs with all departments
Controlling office supplies and ordering supplies when necessary
Communicate with various Hotel departments in regards to Group Resumes and BEOs
Assist Management with any in room amenity assistance
Coordinate all meeting and social events on property from BEO distribution to on site point of contact
Attend all required team member meetings
Other duties as necessary based on business needs
Regular attendance
This role begins at $25.00 per hour.
Qualifications :
- Exceptional ability to communicate clearly and with confidence with guests and team members at all levels.
- Editing skills with impeccable attention to detail.
- Ability to multi-task and coordinate multiple projects at once.
- Ability to remain flexible with work assignments.
- Ability to work flexible hours including some weekends if needed.
- Computer proficiency and experience with: Microsoft Office Word Excel and Delphi. Experience with Opera Delphi and Social Tables is a plus.
- Prior experience in or knowledge of the hospitality industry is preferred.
- Ability to professionally represent the resort and interact with guests in a polished responsible and timely manner.
Additional Information :
Auberge Resorts Collection is a portfolio of extraordinary hotels resorts residences and private clubs. While each property is unique all share a crafted approach to luxury and bring the soul of the locale to life through captivating design exceptional cuisine and spas and gracious yet unobtrusive service. With hotels and resorts across three continents Auberge invites guests to create unforgettable stories in some of the worlds most desirable destinations. Please visit to learn more about our Collection. Follow us on Instagram TikTok Linkedin Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.
Solage Management Inc is an Equal Opportunity Employer M/F/D/V. Solage Management Inc provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law requirements Solage Management Inc complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
